HR Coordinator-Payroll Part Time

JOB SUMMARY

A paraprofessional responsible for Human Resources related functions and technical work supporting payroll administration functions for the City. This position serves as a key link between Human Resources and Finance to ensure accurate and timely payroll processing in compliance with applicable laws, regulations, and City policies. An employee in this class will assist with payroll preparation, data entry, record maintenance, and reporting. The employee exercises sound judgment in handling confidential information and works closely with the HR Coordinator – Payroll and Benefits to support payroll and benefits related functions. Work is performed under regular supervision of the Human Resources Director and is evaluated through observation, conferences, and review of work.

ESSENTIAL JOB FUNCTIONS

• Assists in processing biweekly and/or monthly payroll, ensuring accuracy and timeliness.
• Reviews and verifies payroll data including new hires, terminations, pay changes, and deductions.
• Calculates wages, overtime, and special pay (e.g., longevity, bonuses, or adjustments).
• Assists with maintaining payroll records, files, and employee database information.
• Reviews payroll reports for discrepancies and assists with deduction reconciliation and provides corrections.
• Coordinates with Finance to ensure proper payroll processing, submission, and reporting.
• Provides support during payroll audits and assists with required reporting (federal, state, and local).
• Assists with responding to employee inquiries regarding pay, deductions, and payroll
• Assists with maintaining and updating payroll systems and testing system upgrades as needed.
• Assists the HR Coordinator – Payroll and Benefits Officer with benefits open enrollment and throughout the year when needed.
• Supports compliance with applicable payroll laws including FLSA, IRS regulations, and state requirements.
• Assists the HR Coordinator – Payroll and Benefits Officer with special projects, reporting, audits, and backup for payroll processing as needed.
• Maintains strict confidentiality of payroll and personnel information.
• Performs other related duties as assigned.

QUALIFICATIONS

Education and Experience:

• Associate’s degree in accounting, business administration, human resources, or related field; and two (2) or more years of experience in payroll, accounting, human resources, or related field; or an equivalent combination of education and experience.

Special Qualifications:

Possession of a valid driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.

Knowledge, Skills and Abilities:

• Working knowledge of payroll principles, practices, and procedures.
• Basic knowledge of federal and state tax laws related to payroll.
• Familiarity with payroll and HRIS systems.
• Ability to perform accurate mathematical calculations.
• Ability to review and reconcile payroll data with attention to detail.
• Ability to maintain confidentiality of sensitive information.
• Ability to maintain composure in stressful situations.
• Ability to efficiently meet competing deadlines.
• Strong organizational and time management skills.
• Ability to communicate effectively with employees and staff across departments.
• Ability to work collaboratively with Human Resources and Finance teams.
• Proficiency in Microsoft Office, especially Excel.

PHYSICAL DEMANDS

Work in this class is defined as sedentary where the employee must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to move objects. Must be able to physically perform the basic operational functions of fingering, talking, hearing, and repetitive motions. An employee must have such visual acuity as to be able to read and write handwritten and typewritten material to prepare data and statistics, including being able to operate a computer and do extensive reading. An employee in this class must be able to talk and hear in order to be able to respond to the public and other employees.

WORK ENVIRONMENT

Work is performed primarily in an office setting with a temperature-controlled environment and is not substantially exposed to adverse environmental conditions.

All Applicants are required to pass a pre-employment drug screen, a background check and a State Bureau of Investigations background check prior to beginning their employment.