HR Cum Events Operations Coordinator

HR cum Event Operations Coordinator

Location: Dubai, UAE

Department: HR

Employment Type: Full-Time

About Media Land Group

Media Land Group is a leading creative and experiential agency based in Dubai, known for delivering bold, high-impact events, exhibitions, and activations across the region. We collaborate with global brands, visionary artists, and local institutions to turn ideas into unforgettable audience experiences. Our multidisciplinary team thrives at the intersection of creativity and execution — blending strategy, storytelling, and precision to bring every event to life. If you are detail-obsessed, deadline-driven, and thrive in fast-paced environments, we invite you to help us raise the bar on every production we touch.

Role Overview

We are seeking a proactive and detail-oriented HR cum Event Operations Coordinator who will play a central role in the end-to-end execution of events, activations, and exhibitions. This person will be responsible for coordinating with internal departments, managing suppliers, and overseeing logistics, ensuring every aspect of the project runs smoothly — from planning and setup to execution and wrap-up. This is a 360-degree operations role that requires excellent organizational skills, strong communication abilities, and an in-depth understanding of how events work in Dubai, including dealing with local vendors, authorities, and regulatory bodies.

Key Responsibilities

Front Desk Duties: 5 %

• Greet and welcome visitors, clients, and employees with warmth and professionalism.
• Answer and route incoming phone calls and respond to general inquiries via phone or email.
• Serve tea, coffee, and refreshments to clients and management as needed.
• Guide visitors to meeting rooms or direct them to the appropriate person.
• Maintain a neat and organized front desk area and monitor office appearance and cleanliness.
• Schedule and manage meeting room bookings; ensure rooms are set up with necessary materials.
• Place lunch orders and arrange transportation for staff or guests when required.

HR Assistant Support: 70%

• *Send interview invitations and follow up with candidates as part of the hiring process.
• *setup interviews and communicate with applicants on behalf of the HR department.
• *Assist in preparing employee files, documentation, and organizing HR records.
• *Support in managing employee insurance and benefits administration.
• *Act as a point of contact for employee inquiries related to HR matters.
• *Help in executing onboarding procedures for new hires.
• *Coordinate internal HR communications and scheduling.

Events operations Support 35%

Supplier & Quotation Management

• Source and liaise with reliable vendors and service providers relevant to event needs (e.g. technical, build-up, decor, F&B, logistics).

Request, compare, and prepare supplier quotations for internal review and approval.

• Manage supplier onboarding including registration forms, documentation, contracts, and compliance.
• Track and follow up on payments, delivery timelines, and contractual obligations.

_ Internal & External Communication_

• Communicate effectively with external partners, vendors, venue managers, and government stakeholders.

Government Permits & Documentation

• Liaise with relevant government authorities and venue partners for event-related approvals (e.g., DTCM permits, municipality clearance, health & safety).
• Keep organized records of supplier contracts, quotations, delivery notes, insurance papers, and operational checklists.

Qualifications & Skills

• Bachelor’s degree in Event Management, Business Administration, Hospitality, or a related field.
• Minimum of 2+ years of experience in event operations , Human resource , preferably within Dubai’s event industry.
• Deep understanding of Dubai event execution norms, regulations, venue protocols, and vendor ecosystems.
• Strong organizational and time-management skills with the ability to handle multiple deadlines and priorities under pressure.
• Tech-savvy: Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with project management tools (e.g., Asana, Trello, Notion).
• Excellent verbal and written communication skills in English (Arabic is a plus).
• Solution-oriented mindset with the ability to proactively solve issues and adapt to changes quickly.
• Ability to work flexible hours, including evenings, weekends, and on-site travel.

Why Join Media Land Group?

• Be part of one of Dubai’s most innovative creative event agencies.
• Work on award-winning campaigns, global exhibitions, and iconic cultural projects.
• Join a dynamic, fast-paced environment with room for growth, leadership, and learning.
• Collaborate with a talented and passionate team that values initiative and creativity.

Please click on the link below to know more about Medialand Group

https://www.instagram.com/medialandgroup/?hl=en

https://www.youtube.com/@medialandgroup4884

https://www.linkedin.com/company/medialandgroup/

Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s):

• Do you understand the meaning of company hierarchy ?
• What do you do t0 improve your knowledge every day ?
• we are based in DIP 1. can you commute every day ?

Education:

• Bachelor's (Preferred)

Experience:

• Human resource : 3 years (Required)
• Events Coordinator : 2 years (Required)
• talent acquisition : 3 years (Required)

Location:

• Dubai (Required)