HR & Finance Clerk

The HR & Finance Clerk provides clerical and administrative support in the HR & Finance Department. This role assists with day-to-day tasks related to payroll processing, human resources administration, and basic financial operations. The Clerk helps ensure accurate recordkeeping, timely processing of documents, and organized support for departmental functions.

Qualifications:

• High school diploma or equivalent required.
• Associate’s degree or coursework in business, human resources, finance, or a related field is preferred.
• Prior clerical, administrative, HR, or finance support experience preferred.

Essential Duties and Responsibilities

Payroll & Compensation Support

• Assist with collecting and organizing payroll documentation, including timecards and PTO records.
• Enter payroll-related data and verify basic accuracy before submission to the Director.
• Maintain organized payroll files and documentation in accordance with established procedures.

Human Resources and Recruitment Support:

• Assist with onboarding and offboarding logistics, including preparing new hire packets and collecting required documentation.
• Maintain and update personnel files and HRIS records with a high degree of accuracy.
• Support recruitment activities by posting positions, scheduling interviews, and communicating with candidates as directed.
• Assist with tracking employee certifications, licensure, and required compliance documentation.
• Respond to routine inquiries from staff and direct more complex issues to the Coordinator or Director.

Financial and Administrative Support:

• Assist with accounts payable and receivable processes, including data entry and document collection.
• Prepare and organize financial paperwork for review, ensuring proper coding and completeness.
• Assist with processing deposits and maintaining supporting documentation.
• Provide clerical support for procurement and expense documentation processes.

General Administrative Support

• Maintain accurate filing systems (electronic and physical) for HR and finance records.
• Perform data entry, scanning, and document management tasks.
• Support departmental organization, scheduling, and communication efforts.
• Perform other duties as assigned by the HR & Finance Director or Coordinator.

Required Skills and Abilities:

• Previous experience HR, payroll, or finance operations preferred.
• Strong interpersonal skills and ability to engage respectfully and effectively with staff at all levels.
• Proficient typing and data entry skills with a high level of accuracy.
• Basic proficiency in Microsoft Office (Word, Excel, Outlook).
• Effective organizational and time management skills.
• Ability to follow procedures and work both independently and as part of a team.
• Strong attention to detail and ability to manage sensitive or confidential information appropriately.

Physical Requirements/Activity:

• Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently.
• The position requires the ability to sit, stand, walk, bend, reach, lift (up to 20 pounds), finger dexterity, grasping, talking, hearing acuity, and visual acuity.
• Indoor and Outdoor: this role is subject to both environmental conditions. Activities occur inside and outside.

Compensation and Benefits: Innovation Montessori Ocoee offers competitive compensation and benefits package.

Evaluation: Performance of this job will be evaluated with provisions of the board’s policy on evaluation.

Position: HR and Finance Clerk

Reports To: HR Director

Position Type: Salary

Work Schedule: 12-Month Position, Monday – Friday

Hours: 7:50 am – 3:50 pm

Pay Scale: 12-months, Classified Pay Scale

Required AHCA Background Clearance Information: https://info.flclearinghouse.com/

Pay: From $31,641.60 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person