HR Front Desk Receptionist

Join UIBS USA, LLC as a Passionate and Talented Entry-Level Team Member!

At UIBS, we are founded on the belief that people come first.
Building a company culture where employees can grow and truly feel at home is not a sprint — it's a marathon.
This journey requires passion, close attention, and sincere dedication to every team member.

Our Human Resources (HR) team plays a vital role in creating a positive workplace culture, supporting recruitment efforts, maintaining communication with field teams, and making a meaningful impact on every employee while growing alongside the company.

If you share these values, we welcome your application.

Position Overview

• Answer front desk and main phone line inquiries professionally
• Greet and assist walk-in visitors and candidates, creating a strong first impression
• Assist applicants in completing all required HR forms and provide guidance when necessary
• Assist walk-in applicants with completing onboarding documents
• Ensure all hiring documents are properly completed and submitted to HR
• Scan and upload documents into the HR system
• Maintain Excel spreadsheets and databases to keep employee personnel records updated
• Schedule interviews, organize interview materials, and conduct post-interview follow-ups
• Post job openings on recruiting platforms such as Indeed and LinkedIn
• Support recruitment activities by communicating with candidates and coordinating hiring processes
• Communicate and coordinate with field teams regarding staffing needs and hiring updates
• Assist with workforce coordination and support field staffing requirements when needed
• Track employee certifications and training deadlines and send timely reminders
• Provide accurate information via phone, take messages, or route calls to appropriate personnel
• Monitor and maintain employee time records
• Provide information to candidates regarding benefits, pay, and work conditions
• Assist with general HR administrative tasks and support internal HR processes

Note: The responsibilities listed above are representative examples and may be modified, expanded, or supplemented based on business needs and assigned duties.

Minimum Qualifications

• Bilingual in English and Spanish (Preferred)
• Minimum of 1 year of experience in office administration, HR support, or customer service roles
• Associate’s degree or higher
• Demonstrated professionalism and strong customer service skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong skills in digital records and system management
• Excellent verbal and written communication skills
• Ability to manage multiple priorities, take initiative, and work both independently and as part of a team
• Regular and predictable attendance required

Compensation

Starting from $15/hour (negotiable based on experience and qualifications)

Work Location: On-site

Job Type: Full-time

Pay: $13.00 - $15.00 per hour

Expected hours: 40 per week

Work Location: In person