HR Generalist-HR512905

SUMMARY:

The Human Resources Generalist is responsible for performing HR-related filing, administrative tasks and assisting HR Supervisor and Director of HR. This position fulfills responsibilities in the following functional areas: HR bi-weekly tickler, assists in audits, verifications, confirmations, and follow ups.

ESSENTIAL JOB FUNCTIONS:

• Maintain all confidential employee personnel files.
• Process employee terminations and resignations in UKG Pro and ensure timely notification to Human Resources and IT Department.
• Process new hires into ICL’s HRIS system.
• Update Justice Center’s CBC System within 14 days of change in employment status.
• Complete the bi-weekly payroll tickler according to the HR/Payroll internal guidelines.
• Updates staffing patterns bi-weekly, in accordance with the bi-weekly tickler reports.
• Send confirmation communications to employees regarding new hires and status changes.
• Maintains the People Assist database by managing the approval, sharing, and archiving documents to ensure accurate and up‑to‑date records.
• Monitor HR compliance requirements: Shelter staff PPD requirements.
• Assist with review of personnel files for internal and external audits; compiles reports of missing and/or incomplete items, follows up to obtain missing information. Supplies the QA department with staff listings and all necessary audit documents including personnel files, copies of employment and educational verifications, copies of degrees if necessary.
• Conduct People Assist manager training.
• Prepare and issue employment verification letters and complete verification requests upon receipt.
• Provide administrative support to supervisors during periods of absence.
• Assists with special projects within the HRIS system.
• Performs related duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

• Excellent communication skills, including being able to manage confidential information both oral and written; use independent judgement and discretion.
• Strong work ethics, attention to detail, and ability to complete tasks in a timely manner.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook).
• Must be able to learn company policies and procedures.

QUALIFICATIONS AND EXPERIENCE:

HS diploma or GED with 2+ years’ Human Resources experience.