HR Lead/Executive Assistant (BLANK AST 4)

Under supervision of the Chief Administrative Officer, assist with the administration of staff and academic personnel matters within the Genome Center and research support service cores. Provide support, guidance, and policy interpretation to the unit's hiring managers on staff and academic personnel matters. Serve as unit interface to new and existing employees for general HR questions. Draft correspondence, offer letters, position descriptions, etc. Enter actions into respective campus HR portals. Serve as Executive Assistant to Genome Center Director.

THIS POSITION IS EXPECTED TO BE PRIMARILY ONSITE IN THE UC DAVIS GENOME AND BIOMEDICAL SCIENCES FACILITY BUILDING.

Apply By Date: May 21, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School Degree
• At least two years experience in human resources administration.
• Knowledge of principles and practices of human resources management to interpret and apply staff and academic personnel policies and procedures.
• Analytical, critical thinking, and investigative skills to RESEARCH, evaluate and extract information needed to clarify, respond to inquiries, and requests.
• Organizational and problem-solving skills to manage problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting appropriate courses of action for pursuit or recommendation to others, and meeting deadlines.
• Interpersonal and communication skills to communicate in person and on the telephone; to handle sensitive or difficult situations diplomatically; and to interact with individuals from diverse cultural and professional backgrounds.
• Writing, editing and proofreading skills with attention to detail.
• Willingness to learn new skills and functions.

Preferred Qualifications

• Knowledge of Schools, Colleges and University administrative offices, administrative staff contacts, and policies and procedures.
• Familiarity and knowledge of bargaining units, both academic and staff related.
• Knowledge of UC Davis HR portals such as AggieService, MyInfoVault, RECRUIT, TRS, and UC PATH.

Key Responsibilities

• 30% - Academic Personnel
• 30% - Staff/ Administrative Support
• 30% - Personnel
• 10% - Executive Assistance

Department Overview

The UC Davis Genome Center in the College of Biological Sciences, coordinates interdisciplinary research in the areas of genomics, metabolomics, proteomics and bioinformatics, and is involved in the training of undergraduate students, graduate students and postdoctoral scholars. Annual funding is approximately $24 million from multiple sources. The Genome Center consists of 16 resident faculty and 28 non-resident faculty with appointments in various departments within the Colleges of Agriculture and Environmental Sciences, Biological Sciences, and Engineering, the Division of Mathematics and Physical Sciences, the School of Medicine and the School of Veterinary Medicine. The population of the Genome Center and Cores averages approximately 250 faculty, staff, students, professional researchers, visiting faculty, and postdoctoral scholars.

POSITION INFORMATION

• Salary or Pay Range: $34.25 - $44.54/hourly
• Salary Frequency: Hourly Rate
• Salary Grade: STEPS
• UC Job Title: BLANK AST 4
• UC Job Code: 004725
• Appointment Type: Career
• Percentage of Time: 50% (part-time)
• Shift (Work Schedule): M-F, 8-12
• Location: Davis, CA
• Union Representation: Yes - CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work with or be in areas where hazardous materials and/or infectious diseases are present.- Work within an area with constant traffic and noise from office equipment, telephone conversations, computer printers, etc.- Restricted vacation during peak periods.- Work occasional overtime to meet critical deadlines.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination