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HR Onboarding Specialist
The essential job duties/responsibilities of the position include but are not limited to the information listed
below:
- Coordinates onboarding background checks and other required verifications.
- Consistently communicates with candidates to obtain necessary information and documentation for background check screenings and troubleshoot issues.
- Reviews and verifies the accuracy of candidate information and ensures compliance with company policies and legal requirements.
- Liaises with external vendors to manage and expedite the background check processes.
- Maintains accurate records of all Onboarding activities and updates internal process documentation and HRIS system accordingly.
- Provides status updates to Recruiters, hiring managers and HR team members regarding the progress of Onboarding background checks.
- Addresses any issues or discrepancies found during the Onboarding process and escalates, as necessary.
- Ensures a positive candidate experience by providing clear and timely communication throughout the Onboarding process.
- Assists in the continuous improvement of Onboarding procedures and policies to enhance efficiency and compliance.
- Assists with special projects as needed.
- Performs other duties, as assigned.
Knowledge and Skills:
- Experience in an HR role, preferably with a focus on background screening or compliance.
- Strong attention to detail and accuracy in handling sensitive information.
- Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines.
- Effective communication and interpersonal skills, with a professional and approachable demeanor.
- Proficiency in HRIS and/or ATS systems and Microsoft Office Suite.
- Ability to work independently and collaboratively in a team environment.
Typical Requirements:
Minimum of two years of experience in an HR administration function.
Preferred /Required Education:
High School required, Bachelor’s degree preferred.
Driving Requirements:
Driving is not required.
Physical Effort:
Ability to lift at least 25 pounds using proper lifting techniques.
Ability to operate a computer and other office equipment such as a calculator, copier, and printer.
Ability to remain in a stationary position 50% of the time as needed.
Ability to bend, reach, file, sit, stand and move around the facility.
Ability to speak, hear and communicate with clients, staff and external representatives.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
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