HR Records Audit Assistant (Part-Time,TEMP)

• This role is temporary and needed approximately 10-15 hours / week

About the Role:

The HR Records Audit Assistant (Part-Time) plays a crucial role in maintaining the integrity and accuracy of employee records within an educational services environment. This position is responsible for conducting thorough audits of HR documentation to ensure compliance with institutional policies and regulatory requirements. The role supports the HR department by identifying discrepancies, recommending corrective actions, and assisting in the implementation of record-keeping best practices. By meticulously reviewing personnel files, the assistant helps safeguard sensitive information and contributes to the overall efficiency of HR operations. This position requires a detail-oriented individual who can work independently while collaborating effectively with HR team members to uphold data accuracy and confidentiality.

Minimum Qualifications:

• High school diploma or equivalent required; associate degree or higher in Human Resources, Business Administration, or related field preferred.
• Proficiency in using Microsoft Office Suite, particularly Excel and Word.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Previous experience in HR auditing or records management within an educational or similar institutional setting.
• Familiarity with HR information systems (HRIS) and electronic document management systems.
• Basic understanding of HR record-keeping practices and relevant employment laws.
• Knowledge of federal and state regulations related to employee records and data privacy.
• Excellent communication skills to effectively liaise with HR team members and other departments.
• Ability to work independently with minimal supervision in a part-time capacity.

Responsibilities:

• Conduct regular audits of employee records to verify completeness, accuracy, and compliance with institutional and legal standards.
• Identify and report discrepancies or missing documentation to HR management for timely resolution.
• Assist in updating and organizing physical and electronic personnel files to ensure easy retrieval and secure storage.
• Collaborate with HR staff to implement improvements in record-keeping processes and audit procedures.
• Maintain confidentiality of sensitive employee information in accordance with privacy policies and regulations.

Skills:

The HR Records Audit Assistant utilizes strong organizational and analytical skills daily to review and verify employee records for accuracy and compliance. Attention to detail is critical when identifying inconsistencies or missing information within personnel files. Proficiency with Microsoft Office tools, especially Excel, supports efficient data management and reporting. Effective communication skills enable the assistant to collaborate with HR colleagues and convey audit findings clearly. Additionally, discretion and integrity are essential to maintain confidentiality and uphold trust when handling sensitive employee information.