HR & Recruitment Assistant | Human Resources | Part-time

• Work Status: Part-time | 28 Hours per Week
• Shift Details: Monday through Friday (Flexible)
• Department: Human Resources

Job Summary
The HR & Recruitment Assistant plays a key role in supporting the Human Resources team by coordinating recruitment activities, assisting with new hire onboarding, maintaining HRIS data, and performing other administrative tasks. This position requires exceptional attention to detail, strong organizational abilities, and excellent communication skills to provide a positive experience for both candidates and employees. The HR & Recruitment Assistant ensures accuracy, maintains confidentiality, and contributes to a welcoming and professional environment.
Essential Functions
Recruitment and Onboarding

• Oversee with full-cycle recruitment, including job postings, applicant tracking, resume review, interview coordination, and candidate communication.
• Provide excellent candidate care, ensuring timely, professional communication at all stages.
• Conduct onboarding by preparing new hire packets, scheduling orientation, and ensuring completion of required paperwork and system setup.
• Assist in ensuring smooth and welcoming onboarding experiences for all new hires.
• Generate and distribute recruitment and onboarding reports from the HRIS system.

Administrative Support

• Maintain HRIS employee files, ensuring all data is accurate and current.
• Generate reports from HRIS for HR leadership, payroll, and compliance needs.
• Maintain personnel files in accordance with retention and privacy requirements.
• Prepare correspondence, spreadsheets, and reports as requested.
• Assist with HR forms, documentation, and record audits.
• Perform detailed benefits invoice reconciliation, verifying accuracy between vendor invoices and employee enrollment data.
• Provide general clerical and scheduling support to the HR team.
• Maintain HR forms, templates, and communication materials.
• Assist with employee engagement initiatives and recognition activities as directed.
• Maintain confidentiality and professionalism at all times.

Competencies

• Exceptional attention to detail and accuracy.
• Excellent organizational and time management skills.
• Warm, professional, and engaging interpersonal communication style.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple priorities with efficiency and follow-through.
• Adept at using modern technology related to HR and recruitment.
• High energy and initiative, with a service-oriented mindset.

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business, or related field required.
• 2 years of experience in human resources, recruitment, or administrative support preferred.
• Experience with HRIS systems and recruitment software preferred.
• Strong interpersonal and communication skills, with an emphasis on professionalism, accuracy, and discretion.

Why join Providence Medical Center?

• Market and experience based compensation.
• Complete benefits package.
• Collaborative and supportive work environment.
• Opportunities for advancing education, certifications, and training.

Help us shape the future of PMC and contribute to our continued growth!

• Mission: Providing Quality Healthcare in the Spirit of Christ.
• Vision: Being the Hospital and Employer of Choice.
• Values: Honesty, Excellence, Accountability, Respect, Teamwork