HR Recruitment & Onboarding Specialist

HR Recruitment & Onboarding Specialist 640 SERVICE OKLAHOMA Human Resources Full time Regular The Service Oklahoma (SOK) mission is to ease the stress in navigating government services by providing a best-in-class customer experience. We are Oklahomans helping Oklahomans by providing driver license and motor vehicle services on behalf of the state.

This position has an annual rate of $55,000.00

The Service Oklahoma offers a generous benefits package, including a benefits allowance to off-set the costs of medical, dental, vision, life and disability insurance plans. The Service Oklahoma will match up to 7% towards an employee’s Defined Contribution retirement plan. Our employees receive 11 paid holidays, 15 days of paid annual leave, which increases with every 5 years of service, and 15 days of paid sick leave. Additionally, employees will receive longevity payments based on their years of service with the State of Oklahoma.

• Assists in agency recruiting activities; creates and tracks job postings; screens and dispositions candidates; ensures eligible veterans receive interviews as per Civil Service Rule’s (CSR’s).
• Performs human resources management, personnel, or payroll assistance involving responsibility for the interpretation and application of rules, laws and policies, including CSR’s.
• Sends instructions on completing background checks; offer letters to both internal and external candidates; welcome emails; and exit information to ex-employees.
• Facilitates HR’s portion in weekly New Employee Onboarding (NEO) in Oklahoma City and Tulsa; guides hires through onboarding tasks in Workday; tracks onboarding tasks through completion by deadlines provided; collects, processes, and files hire documents and forms.
• Processes personnel transactions in Workday; tracks and ensures approvals have been received in a timely manner; ensures compliance with applicable laws and rules concerning appointments, promotions, demotions, transfers, separations and other actions.
• Provides guidance to employees and supervisors when timesheet questions arise.
• Maintains a system of employee personnel records and payroll records; performs audits at the direction of the HR Director.
• Monitors the HR shared email; responds or forwards emails to appropriate HR Team Member.
• Assists in ordering and receiving retirement certificates.
• Generates and sends reports as assigned; updates email distribution lists and Teams members lists; updates HR Tracking Log.
• Assists HR Team Members with tasks, projects, trainings, or presentations as assigned.

• Other duties as assigned.

• Knowledge of federal & state rules, laws, and standards related to human resource management and demonstrated ability to analyze and interpret these rules in various situations.
• Knowledge of human resources management policies and procedures.
• Knowledge of business communications; utilizing correct spelling, grammar, and business communication etiquette
• Excellent communication skills; writing, speaking, and presenting.
• Ability to work as a team member as well as independently, exercising good judgement and initiative.
• Strong work ethic and effective time management and organizational skills, including ability to manage multiple projects with multiple deadlines.
• Advanced computer skills with all Microsoft Office.
• Self-motivated and able to work independently to accomplish assigned tasks.
• Ability to represent the agency in a positive and professional manner.
• Ability to thrive in a fast-paced and changing environment.
• Ability to establish and maintain effective working relationships.
• Ability to facilitate presentations in a clear and concise manner.
• Ability to maintain confidentiality in all areas of Human Resources.
• Ability to have regular and reliable attendance.

• A bachelor’s degree in human resources, law, or related field
• OR an equivalent combination of education and experience

• At least one year of work experience utilizing Workday, specifically for State-HR.
• Experience facilitating presentations or trainings.

• The schedule for this position may vary and require flexibility, including some early or late shifts, weekends, and occasional overtime, based on the needs of the agency.

• This position will require occasional travel. The selected candidate must be willing and able to perform all job-related travel. State vehicles will likely be available for use, but reliable transportation may be required for local travel.
• This position works in a comfortable office setting with a computer for a large percentage of the workday.