HR Support Specialist

KBEC Group, Inc.

HR Support Specialist

Location: Washington, DC

Classification: Full-Time | Non-Exempt

Pay Range: $46,000 – $55,000 (depending on experience)

About KBEC Group, Inc.

KBEC Group, Inc. is a human services organization based in Washington, DC. We provide direct support, residential, day program, and case management services to people with disabilities. Our team is mission-driven, and we're looking for someone who shares our commitment to quality care and doing right by the people we serve.

Position Summary

The HR Support Specialist is the engine behind our day-to-day HR operations. You will support a small but busy HR team and work with employees and managers across all of our programs. This role reports to the HR Director and plays a key part in keeping our people systems organized, accurate, and running smoothly.

Key Responsibilities

Employee Records & Systems

Maintain accurate employee records in BambooHR
Keep personnel files organized, complete, and up to date
Support HR data integrity across all platforms

Onboarding & Offboarding

Coordinate new hire onboarding — checklists, paperwork, and system setup
Assist with new hire orientation prep and scheduling
Support the offboarding process, including separation paperwork and equipment collection

Leave & Attendance

Track leave requests and maintain accurate leave records
Monitor compliance-related deadlines (FMLA, DC FMLA, DC PFL, ADA accommodations)
Assist with return-to-work coordination

Benefits & Payroll Support

Respond to employee questions about benefits and direct them to the right resources
Coordinate with our benefits broker and insurance carriers as needed
Support payroll prep — gathering time records and flagging discrepancies

Recruiting Support

Post open positions and manage applicant tracking
Schedule interviews and communicate with candidates
Process offer letters and pre-employment screening

Compliance & Reporting

Track background checks, certifications, and training completions
Run basic HR reports (headcount, turnover, leave usage, etc.)
Help ensure the organization stays current with DC and federal employment law requirements

General HR Support

Handle front-line employee inquiries with professionalism and care
Upload and organize documents in HR systems
Support the HR Director with special projects and administrative tasks

What We're Looking For

Required

1–3 years of HR or administrative experience
Familiarity with HRIS systems — BambooHR experience preferred
Strong attention to detail and ability to manage multiple priorities
Comfortable handling sensitive and confidential information
Clear communicator — in writing, in person, and by email
Proficiency in Microsoft Office (Word, Excel, Outlook)

Preferred

Experience in a human services, nonprofit, or government-contract environment
Working knowledge of DC employment law (DC FMLA, DC PFL, DC Paid Sick and Safe Leave)
Familiarity with Service Contract Act (SCA) or federal compliance requirements
HR certification (aPHR, PHR, or SHRM-CP) or actively working toward one

Why Join KBEC

Mission-driven work that makes a real difference in people's lives
Collaborative and supportive team environment
Competitive pay ($46,000 – $55,000 depending on experience)
Benefits including health coverage, Aflac, 401(k), paid leave, and all DC-observed holidays

Accommodation & Equal Opportunity

KBEC Group, Inc. is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, marital status, family responsibilities, political affiliation, unemployment status, or any other characteristic protected under applicable federal, District of Columbia, or local law.

In accordance with the Americans with Disabilities Act (ADA) and the DC Human Rights Act, KBEC Group, Inc. provides reasonable accommodations to qualified individuals with disabilities during the application process and throughout employment. If you need an accommodation to apply for this position or to perform the essential functions of this job, please contact Human Resources at the time you apply.

Requesting an accommodation will not negatively affect your candidacy or employment in any way. All accommodation requests are handled confidentially and on a case-by-case basis through an interactive process.

Physical Requirements

This is primarily a sedentary office role. The employee is regularly required to sit, use a computer, and communicate by phone and email. Occasional lifting of files or office materials (up to 15 lbs.) may be required. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required. KBEC Group, Inc. reserves the right to modify this description at any time.

Pay: $46,000.00 - $55,000.00 per year

Benefits: