HR Technician - Recruitment

Description

ESSENTIAL DUTIES & RESPONSIBILITIES

• Perform a variety of routine technical and clerical duties involved in the administration and maintenance of personnel items for an assigned department, which may include but not be limited to departmental payroll, performance evaluation monitoring, ensuring proper documentation is completed and maintained, and composing a variety of routine reports.
• Serve as a liaison between assigned department and the City’s Human Resource Development Department.
• Schedule and arrange departmental training workshops and classes; arrange a variety of meetings and conferences.
• Prepare and maintain a variety of general and confidential files and filing systems relating to assigned area of responsibility; receive and distribute mail and other various materials to staff.
• Perform a variety of clerical duties in support of an assigned department; answer and screen visitors and telephone calls; forward to appropriate staff; compile, compose, prepare, type and distribute a variety of documents, letters, memorandums, reports, minutes, notices and forms including employee status reports, dismissals and disciplinary actions; take and transcribe minutes of various meetings as required.
• Create vacancies in applicable database; review applications forwarded from Human Resource Development Department; prepare panel interview procedures and rating sheets; assist in the development of interview tests; may participate in panel interviews; coordinate the filling of vacancies with the Human Resource Development Department; schedule and coordinate the departmental orientation and ensure all on-boarding materials are completed.
• Complete Employee Change Notices (ECNs) pertaining to pay grade, step, labor distribution, supervisor, etc.
• Participate and assist in the process of sensitive, confidential personnel actions; confer with the Human Resource Development Department on employee relations issues.
• Facilitate the implementation of new or revised City and/or departmental policies.
• Prepare and review departmental payroll; compute and transfer figures and payroll deductions; verify and post timecards and attendance records; report vacation and sick leave, compensation time and overtime calculations; ensure employees on leave under FMLA are coded properly and monitored for return to work; prepare routine reports on department overtime.
• Monitor and maintain workers’ compensation claims and vehicular accidents forms and files for assigned department.
• Provide staff support to a variety of boards and committees including a panel interview board, employee recognition program and grievance hearings; ensure interview structure complies with EEOC guidelines; assist with employee award selections.
• Update and maintain a variety of logs and records; monitor and provide technical assistance in personnel matters in compliance with Personnel Regulations.
• Prepare and process travel, training and per diem requests.

MINIMUM QUALIFICATIONS

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:
Two years of office support experience including experience in personnel administration.

Training:
Equivalent to completion of the twelfth grade, supplemented by additional training in personnel administration.

LICENSING & CERTIFICATIONS