HR/Admin Assistant

Job Purpose:

To support the HR and administrative functions of the company by ensuring efficient day-to-day operations, accurate employee recordkeeping, and effective coordination between departments and stakeholders. The HR and Admin Assistant will serve as a vital support system for both employee services and office administration.

Key Responsibilities:Human Resources Support:

• Assist in recruitment activities including job posting, CV screening, interview coordination, and candidate follow-up.
• Maintain and update employee records, contracts, and personnel files in compliance with company policies and labor laws.
• Support onboarding and offboarding processes (orientation, exit interviews, clearance).
• Process employee leave, attendance, and absence tracking.
• Assist in preparing HR-related letters such as offer letters, salary certificates, NOCs, warnings, etc.
• Coordinate performance appraisal processes and employee surveys.
• Handle confidential HR matters with integrity and discretion.

Administrative Support:

• Maintain a professional and organized filing system (physical and digital).
• Coordinate meetings, bookings, and office events as needed.
• Provide administrative support to managers and departments (e.g., document preparation, logistics).
• Support company compliance and documentation for insurance, licenses, legal affairs, and renewals.

Qualifications & Skills:Education & Experience:

• Bachelor’s degree in HR, Business Administration, or a related field.
• 1–3 years of experience in a similar role is preferred.
• Knowledge of UAE labor laws and best HR practices is a plus.

Key Competencies:

• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Proficiency in MS Office (Word, Excel, Outlook) and HRIS systems.
• Ability to handle sensitive and confidential information with discretion.
• Proactive attitude and problem-solving capabilities.

KPIs & Success Metrics:

• Timely completion of HR documentation and administrative tasks.
• Accuracy in employee data and filing systems.
• Employee satisfaction with onboarding/offboarding processes.
• Office operational efficiency (e.g., supply availability, document renewals on time).
• Internal process improvement suggestions implemented.

Job Types: Full-time, Permanent

Pay: From AED2,800.00 per month

Application Question(s):

• Working hours from 10:30 AM to 9:00 PM with Sunday off