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HR/Admin Compliance Officer

Jeddah, Saudi Arabia

Vacancy

Job title
HR/Admin Compliance Officer

Department
Administration

Close date
1st Nov 2025

Location
Jeddah


Job description

Job description
  • Lead and enhance administrative and governmental processes to align with the company’s strategic objectives and Saudi Vision 2030.

  • Oversee the administration department, ensuring efficiency, compliance, and alignment with best practices.

  • Foster innovative approaches to streamline processes and enhance employee and stakeholder experiences.

  • Build and maintain strategic relationships with government authorities and external vendors to support company growth and compliance.

  • Responsibilities
    Strategic Government Relations:
  • Oversee all interactions with government entities, ensuring compliance with Saudi regulations and laws.

  • Strategize and optimize the use of government portals (e.g., Muqeem, GOSI, Qiwa, and Balady) to improve efficiency.

  • Monitor and ensure timely renewals of all government documentation, licenses, and permits critical to operations.

  • Act as a key representative for the company in governmental and semi-governmental meetings or events.


  • Licensing and Compliance Management:
  • Ensure the validity of all licenses, certifications, and commercial registrations, aligning with regulatory changes.

  • Lead compliance audits and establish preventive measures to mitigate risks.

  • Advise leadership on changes in Saudi labor laws and regulatory frameworks.


  • Administrative Operations Excellence:
  • Implement and oversee advanced administrative systems (e.g., SAP, Oracle, or equivalent platforms) to improve operational efficiency.

  • Develop and execute strategies to digitalize and automate administrative tasks.

  • Drive innovation in administrative support processes to reduce costs and improve service delivery.


  • Vendor and Supplier Management:
  • Establish and maintain relationships with government-approved suppliers and vendors.

  • Negotiate contracts and agreements to ensure quality services at optimal costs.


  • Employee and Stakeholder Services:
  • Supervise employee services related to government requirements, including medical insurance, labor contracts, and work permits.

  • Collaborate with HR to support onboarding, offboarding, and employee document compliance.

  • Lead initiatives to improve employee satisfaction and simplify interactions with administrative systems.


  • Problem Solving and Crisis Management:
  • Anticipate and resolve disputes or issues related to government and administrative processes proactively.

  • Provide leadership during emergencies or challenges, ensuring continuity of operations.

  • Skills required
    Essential:
  • Deep knowledge of Saudi labor laws, government regulations, and compliance frameworks.

  • Strong expertise in managing government portals and systems (e.g., Muqeem, Qiwa, and GOSI).

  • Proficiency in Arabic and English (written and spoken).

  • Excellent organizational, analytical, and project management skills.

  • Proven ability to lead teams and manage cross-departmental collaboration.

  • Deep knowledge of Saudi labor laws, government regulations, and compliance frameworks.

  • Strong expertise in managing government portals and systems (e.g., Muqeem, Qiwa, and GOSI).

  • Proficiency in Arabic and English (written and spoken).


  • Desirable:
  • Experience with ERP systems like SAP, Oracle, or similar platforms.

  • Background in manufacturing or related industries.

  • Advanced problem-solving and negotiation skills.

  • Certification in Project Management (e.g., PMP) or HR/administration-related fields.

  • Educational requirements
    Essential:
    Bachelor’s degree in Business Administration, Human Resources, or a related field.

    Desirable:
    Certifications in government relations or HR management.

    Job role notes
    Key Working Relationships:

  • Internal:

  • HR & Admin Department
    Finance Department
    Operations/Manufacturing Departments
    HR & Admin Department
    Management Team

  • External:

  • Government entities (e.g., Ministry of Labor, Ministry of Energy, GOSI)
    Approved suppliers and vendors (e.g., Aramco)
    Legal advisors, when necessary
    Regulatory bodies and auditors

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