HRIS Specialist

Summary

In this pivotal role as the HRIS Specialist, you will serve as a strategic partner to the Regional HR Director, providing expert guidance and support across all HRIS initiatives. Your primary responsibility will be to function as the subject matter expert (SME) for our HRIS, specifically UKG, driving its optimization and ensuring seamless functionality. This includes a deep, hands-on understanding of UKG modules, including but not limited to, Core HR, Payroll, Time & Attendance, Onboarding and Talent Acquisition.

This role requires a proactive, forward-thinking individual with a deep understanding of HRIS systems, employee onboarding, compliance, benefits and recruitment. You will be a key contributor to our organization's success, ensuring efficient HR operations.

Essential Functions/Qualifications

The responsibilities of the position include the following:

• Serve as the Primary SME for UKG.
• Lead UKG system administration, including user management, security roles, and system configuration.
• Oversee end-to-end system maintenance, including patch updates, release management, and configuration of new modules or features.
• Lead the planning, testing, and deployment of new UKG functionalities, integrations, and customizations.
• Build advanced UKG reports and analytics dashboards to support HR, finance, and executive decision-making.
• Conduct regular audits to ensure accuracy and consistency of employee data across UKG and connected systems.
• Establish and maintain user role assignments, access controls, and system security protocols in compliance with corporate policies and applicable regulations.
• Develop comprehensive user guides, SOPs, and deliver UKG training sessions for HR staff, managers, and employees.
• Serve as the primary point of contact for system-related issues and troubleshoot system problems.
• Design and execute test scripts for system upgrades, new features, and integrations with payroll, benefits, and time & attendance systems.
• Partner with all aspects of the People Team to evaluate and enhance HRIS processes for efficiency and user satisfaction.
• Perform additional tasks assigned to support HR technology strategy and overall business objectives.

Competencies

To perform the job successfully, an individual should demonstrate the following functional and interpersonal competencies:

Functional

• Digital and Data Acumen: Expert ability to analyze, interpret, and leverage people-related data to inform workforce strategy, planning, and help business leaders understand workforce needs.
• Problem Solving: Collaborate with business leaders and managers to identify, define, and actively co-create solutions for workforce challenges and issues.
• Attention to Detail & Prioritization: Exceptional ability to prioritize tasks, work with urgency, and maintain high standards of detail while driving process improvements and cost reductions.
• Change Management: Proactively identify the need for and successfully lead discussions and execution plans for organizational change and transformation.
• Agility & Learning: Demonstrated ability to quickly pivot between projects, embrace new roles, and learn through ongoing, diverse experiences.
• Technical Proficiency: Advanced proficiency in HRIS systems (including UKG People Analytics or similar reporting tools) and the Microsoft Office Suite. Expertise in creating advanced reports and dashboards and mastery of Excel functions, pivot tables, and charts for data analysis.

Interpersonal

• Intellectual curiosity and empathy - Must have a desire to learn all aspects of the business and understand its goals. HRIS Specialist should view attainment of these goals as a critical measure of personal performance. You must have deep care for the business workforce and be a proactive force behind workforce strategy.
• High Standards - Quality orientation. Follow through on commitments. A Doer who gets things done.
• Proactive - Initiative-taker who appropriately tackles problems and gets stuff done without the need for constant oversight. Energetic, motivated, proactive, self-starter; ability to work independently and collaboratively.
• Judgment - Strong business acumen, professional ethics and excellent logic and reasoning skills. Ability to work across functions, articulate a point of view, and drive business opportunities. Ability to exercise great judgment while working independently in a demanding environment.
• Networking skills - “Knowing who knows” within the business unit, as well as externally, is hugely important, as is the ability to develop relationships with those who have knowledge and decision-making power.
• Risk-taking and courage - Comfortable saying “no” and offering alternative opinions or actions to business leaders. Being ready to fail (and have the air cover to allow for failure).

Education and Experience

• Experience (General): Minimum of 5 years of progressive experience, including time in a high-autonomy HR Business Partner role.
• HRIS Expertise: Minimum of 5 years of hands-on experience as an HRIS Administrator/Specialist, with a strong preference for UKG (Ultimate Kronos Group) PRO and WFM. Experience should cover all core UKG modules (Core HR, Benefits, Payroll, Time & Attendance, etc.).
• Industry Preference: Experience in seafood, manufacturing, or similar industries is strongly desired, especially working with high-volume or seasonal workforce management.
• Functional HR Knowledge: Advanced knowledge and application of employment law, compensation, organizational development, employee relations, and compliance in a complex, technical environment.
• Process Improvement: Proven experience applying HR principles within an HRIS environment to develop, maintain, and improve processes for greater efficiency and performance.
• Onboarding & Compliance: Demonstrated experience supporting all phases of the employee lifecycle, including managing high-volume seasonal onboarding, I-9 compliance, and related regulatory requirements.

Physical Demands

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand, walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.

Mental Activities

The employee is frequently required to use interpersonal and teamwork skills. The employee needs to be able to discern details on timesheets and reconcile appropriate calculations. The employee needs to regularly demonstrate attention to detail. The employee is occasionally required to use creativity, independent judgment, discretion, and problem analysis.

Salary Disclosure

The typical base pay range for this role is $88,000-$103,000 per year. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills.

Silver Bay Benefits and Perks

• Health Insurance: Employees, as well as their families, are eligible for health benefits that include medical, dental and vision benefits. Employees are also eligible for basic life insurance, long-term disability, as well as voluntary life insurance benefits for them and their families.
• Employee Assistance Program: Available for employees and their families.
• Retirement Plan: Employees are eligible for the Silver Bay Seafoods safe harbor retirement 401(k) plan.
• Paid Time Off (PTO) and Paid Holidays: Employees are eligible for Paid Time Off (PTO) plan benefits which start at 3 weeks a year, go up based on years of service, and receive 8 paid holidays each year. In addition, you will accrue 1 hour of Sick Time for every 30 hours worked.
• Other Compensation: Employees are eligible for an annual discretionary bonus.

Silver Bay Seafoods is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.

Work Location Policy

Candidates must reside and be authorized to work in one of the following states to be considered for employment, as we are currently only registered to hire and employ remote personnel in: Alaska, Arizona, California, Colorado, Delaware, Florida, Maine, Minnesota, Missouri, New Hampshire, North Carolina, Oregon, Texas, Washington, and Wisconsin.

If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to humanresources@silverbayseafoods.com.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.