HR/Payroll Specialist

Overview

Position Title: HR/Payroll Specialist

Department: Human Resources

Job Summary

The HR/Payroll Specialist is responsible for managing and executing the end-to-end payroll process while ensuring full compliance with Saudi labor regulations. This role also supports HR operations, contract management, manpower reporting, and provides guidance to employees on payroll-related matters.

Responsibilities

• Administer and execute the monthly payroll cycle for both direct employees and project-based manpower.
• Collect, verify, and process payroll data, including field tickets (billable/non-billable), overtime, allowances, deductions, and adjustments.
• Prepare and process final settlements, end-of-service benefits, and employee clearances.
• Upload payroll files to the bank and ensure timely and accurate salary disbursements.
• Ensure compliance with payroll regulations, including Mudad submissions and Wages Protection System requirements.
• Provide payroll and manpower data for annual audits, budgeting exercises, and headcount planning.
• Lead and support payroll-related projects in coordination with Finance and HR teams.
• Manage employment contracts through the Qiwa portal, including creation, renewal, modification, and termination.
• Conduct cost-benefit analysis on manpower utilization across ongoing and prospective projects.
• Prepare and maintain monthly payroll, manpower, and HR reports for management review.
• Maintain accurate employee records and ensure data integrity across HR systems.
• Address and resolve employee inquiries related to payroll, benefits, and deductions.
• Participate in special assignments, HR initiatives, and projects as directed by management.
• Perform any other related tasks as assigned by the supervisor or line manager.

Qualifications & Competencies Education & Experience

• Bachelor's degree in Human Resources, Business Administration, Finance, or a related field.
• Minimum of 2 years' experience in payroll or HR operations.

Knowledge & Skills

• Strong understanding of Saudi Labor Law and payroll compliance requirements.
• Familiarity with project-based manpower and field rotational schemes.
• High level of proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong analytical, organizational, and time-management skills.
• Excellent communication and reporting abilities in English
• Demonstrated ability to handle sensitive and confidential information with integrity.

Core Competencies

• Attention to detail and accuracy.
• Problem-solving and decision-making.
• Collaboration and cross-functional teamwork.
• Adaptability and ability to manage multiple priorities.
• Commitment to compliance, confidentiality, and ethical standards.