HSES Administrator

Jop Purpose :

Assist the HSES Manager in implementing and managing the elements of the HSES Management Plan and by coordinating the administrative requirements for the HSES Department.

Job Description :

Objectives, Targets & Programs

• Establish a work plan to ensure that all HSES reporting and communication requirements are met within the required time.

Implementation and Operation

Resources, Roles, Responsibilities and Authority

• Ensure that the HSES roster remains updated and current.
• Correlate HSES department timesheets.

Competence, Training and Awareness

• Ensure all training registers are updated and current.
• Ensure all training records are filed in the HSES filing system.
• Ensure that personal HSES training requirements remain valid and up to date.

Communication and Reporting

• Ensure all HSES-related communications are distributed across the site to all relevant stakeholders, including but not limited to:
• HSES training
• Incident notifications
• Corrective and preventive actions
• Overdue actions
• Training validity
• Hazard registers
• Requisition statuses
• Correlate HSES monthly reporting requirements.

Documentation and Data Control

• Review HSES data entry in the respective registers to ensure accuracy and completeness.

Operational Control

• Print ID cards upon receipt of completed forms.
• Distribute emails sent to the HSES Admin mailing group to the personnel concerned.
• Perform data entry tasks.
• Maintain proper filing system (electronic and hard copies).

Emergency Preparedness and Response

• Operate the radio during emergency response incidents and communicate details as per procedure.
• Be familiar with site emergency response procedures.
• Remain competent in the use of fire extinguishers.
• Ensure all training records, site ID issuance, and driving permits (light vehicles and heavy equipment) are properly filed in both hard and soft copies.
• Ensure HSES induction validity.
• Participate in emergency drills.

Checking

Monitoring and Measurement

• Report outstanding corrective actions related to hazard and PTO registers.
• Report training validity status.

Evaluation of Compliance

• Review data entry in registers.
• Review the HSES filing system related to administrative paperwork and training records to ensure compliance.

Control of Records

• Ensure all training records and administrative paperwork related to HSES are properly filed both electronically and in hard copy.

Internal Audit

• Conduct periodic reviews of the HSES filing system related to administrative paperwork in coordination with the document controller.

Job Requirements

Minimum Qualifications

• Administrative background qualification or relevant direct experience.
• Bachelor’s degree, preferably in an administrative or business-related field.

Minimum Experience

• 2–3 years of experience in a similar position.

Job-Specific Skills

• Excellent computer skills, particularly in spreadsheets and databases.
• Strong experience in databases and data entry.
• Experience in HSES management systems is an advantage.
• Advanced knowledge of HSES regulations, standards, and industry practices.
• Ability to communicate effectively (both oral and written) with executive management, middle management, line management, and junior staff.
• Excellent writing skills to support the development of HSES programs and reporting.

General Skills

• Ability to communicate in both English and Arabic.
• Good report writing and presentation skills.
• Ability to accurately follow instructions and solve problems.
• Strong communication skills across all organizational levels.
• Ability to coordinate and prioritize tasks effectively.
• Ability to work independently with minimal supervision.
• Strong knowledge in preparing regular status reports.
• Ability to work under pressure.
• Advanced problem-solving skills.

Job Location & Accommodation

• Sukari Gold Mines, Red Sea – Marsa Alam

• Roster and accommodation as per site policy

• Home-to-site transportation provided

• Full accommodation and well-being facilities provided