Hub Admin - Gaza Response

Child Safeguarding:

Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the

police checking/vetting process for staff.

ORGANISATION PROFILE:

Save the Children International is the world’s leading independent organization for children. We work in 117 countries and work, together with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting changes in their lives.

In Egypt, Save the Children International has been working to ensure that children’s rights are respected,

protected, and promoted since 1982. We carry out both long-term development work and, more recently, emergency humanitarian work.

ROLE PURPOSE:

The hub admin/receptionist will be responsible for coordinating daily hub activities among the different project components; in addition to arranging interview schedules with beneficiaries, screening, and supporting office management, logistics, and administrative tasks.

SCOPE OF ROLE:

Reports to: Hubs’ coordinator

Role Dimensions : Close coordination among the different staff based in the office (Senior Operations Officer, Operations Officer, CM coordinator, MHPSS Officer, Education Coordinators, Case workers, and

volunteers).

KEY AREAS OF ACCOUNTABILITY:

Project Implementation:

• Support the SCI team based on the project’s CFS with all administrative and logistical tasks.

• Responsible for the CFS advances and settlements.

• Responsible for the reception area at the hub and coordination of walk-ins/ case assignment.

• Responsible for coordinating between the different project components and activities taking place at the hub.

• Support in screening and scheduling beneficiaries’ interviews.

• Support the Hubs coordinator in managing petty cash.

• Responsible for the office management of the hub, ensuring the main office and kitchen supplies are available.

• Provide supervision over the role of the cleaner and security guard.

• Support administrative tasks related to volunteers at the hub, such as filling and submitting their timesheets.

• Support the hubs coordinator in organizing trainings, workshops, open days, and other events in the field, as deemed necessary.

Reporting and documentation:

• Keeping records of beneficiaries’ attendance at the Hub.

• Support in updating and maintaining the project’s information management system and archive.

• Maintaining proper inventory records of project material and publications.
  

SKILLS AND BEHAVIOURS (our Values in Practice) Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving, and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development

• Widely shares their personal vision for Save the Children, engages and motivates others

• Motivated and able to work independently

Collaboration:

• Builds and maintains effective relationships with their team, colleagues, members, and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency.
  

QUALIFICATIONS

• Relevant university degree with a minimum of 1 year of successful experience in project implementation with a reputed organization or NGO.

• Previous experience working in a front-desk role, is a must.

• Previous experience in dealing with different nationalities and ages, is preferable.

• Good knowledge and familiarity with reporting mechanisms and styles.

• Highly developed interpersonal and communication skills, including influencing and negotiation.

• Excellent Computer literacy (Word and Excel)

• Excellent working knowledge of English and Arabic (reading and writing) is a must.

• Good knowledge of child safeguarding.

• Commitment to Save the Children values.
  

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive, and the role holder may be required to carry out additional duties within the reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.