HUB Associate - Procurement Services

TITLE

HUB Associate

JOB SUMMARY

Work involves developing relationships with HUB suppliers; conducting industry and market research to identify diverse supplier resources; and disseminating contracting information and opportunities to the HUB supplier community. Work also involves providing outreach and training in support of continuous program growth. Work is performed under general supervision and performance evaluation is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Chief Procurement Officer/HUB Coordinator

Supervises: No supervisory responsibilities

ESSENTIAL DUTIES - May include, but not limited to the following:

• Receives and processes documents in support of HUB program activities including requests to evaluate contracting opportunities for subcontracting probability, HUB Subcontracting Plans (HSPs), Progress Assessment Reports (PARs) and other related documents.

• Works in partnership with Procurement Services and other professionals across the University to engage in strategic sourcing in regard to HUB concerns. Ensures dissemination of solicitation and contracting opportunity information to HUB suppliers.

• Monitors, creates, and distributes HUB departmental reports for the purpose of analyzing HUB utilization data.

• Coordinates HUB supplier showcases to introduce HUB suppliers, and the products and services they provide, to faculty and staff.

• Coordinates online HUB supplier registration for those suppliers who are interested in doing business with TWU and conducts review of supplier information with Procurement Services for future solicitation information.

• Coordinates outreach efforts for HUB participation.

• Represents TWU by attending State HUB events to improve supplier relations.

• Recommends, coordinates, and implements changes to the HUB program.

• Assists HUB suppliers with the State HUB Certification process, application to the Centralized Master Bidders List (CMBL) and informs HUB suppliers about the TWU procurement process.

• Trains University staff and faculty on all HUB initiatives and requirements. Works closely with administration and Procurement Services to ensure campus wide participation.

• Promotes positive HUB supplier relationships and manages HUB relationships through frequent contacts both on and off campus.

ADDITIONAL DUTIES

• Performs other duties as requested.

EDUCATION

Bachelor’s degree in related field required; or any equivalent combination of education, training and experience.

EXPERIENCE

Two years of related experience required; or any equivalent combination of education, training and experience. Experience working with a State of Texas agency preferred.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Ability to maintain the security and integrity of the infrastructure.

• Excellent organizational, communication and problem-solving abilities.

• Team-oriented and skilled in working within a collaborative and fast paced environment.

• Ability to listen and communicate; exercise good judgement to form decisions and carry out assigned duties.

• Attention to detail, excellent customer service skills.

• Ability to use a personal computer and other office equipment, including related university software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov .