Human Resource Administrative Assistant

Ballentine Partners is a leading independent wealth management firm headquartered in the Boston area, with additional offices in Florida and New Hampshire and clients worldwide. Our client families rely on us to be their most trusted advisor. We work hard to help them simplify their complex financial lives and ensure the impact of their wealth is aligned with their goals. We believe a healthy work-life balance is integral to success, and our compensation philosophy and team structure foster a collegial work environment. We are truly a team; we believe in one another and support each other as we work toward a common goal. We are looking for passionate, caring, curious, innovative, and collaborative individuals to join our firm.

Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building a workforce with a variety of skills, workplace experiences, and backgrounds

Ballentine Partners is looking for an enthusiastic and highly organized Human Resource Administrative Assistant to join our HR team.

Responsibilities include:

HR Administration

• Serve as the primary contact for basic HR inquiries and internal requests, escalating when necessary
• Maintain employee and HR related files
• Assist in coordinating employee training sessions, engagement activities, focus groups, and HR meetings
• Draft and manage HR correspondence
• Enter and manage all employee lifecycle changes in HRIS
• Coordinate internal announcements and related gifts (engagement, wedding, baby, etc.)
• Support performance review process
• Generate standard HR reports as needed
• Act as backup payroll processor

Onboarding Administration

• Draft and manage onboarding including calendar coordination
• Work with IT to ensure that equipment is shipped out and tracked
• Coordinate new hire gifts

Recruiting Support (in coordination with the Recruiting Specialist)

• Schedule interviews and coordinate availability with hiring teams
• Help organize and track recruitment metrics and reports

Other duties as assigned

The right candidate will be someone who has the following skills:

• At least 1 year of administrative or HR experience, preferably supporting multiple HR functions in a professional service or fast-paced corporate setting
• Working knowledge of and experience with Rippling or other similar HRIS programs
• Detail-oriented with a commitment to maintaining high-quality, error-free work
• Strong organizational skills
• Ability to prioritize tasks and handle multiple deadlines simultaneously
• Strong written and verbal communication skills
• Excellent interpersonal & relationship skills
• Positive and collegial attitude
• Strong ability for discretion and confidentiality in handling sensitive HR and payroll data.
• Proficiency with Microsoft Office Suite
• Team player
• Ability to work in a highly collaborative environment
• Eager to learn and open to feedback with a continuous improvement mindset.
• Resourceful, solutions-oriented, and proactive in anticipating needs.
• Can work both independently and in a team structure with a diverse group of people.
• Can take initiative and act proactively (i.e., anticipates problems, raises suggestions)
• Can work both independently and in a team structure with a diverse group of people
• Can juggle and prioritize a variety of tasks daily
• Is highly organized with a very strong attention to detail
• Has strong communication skills, verbal and written
• Has excellent interpersonal & relationship skills including a positive and collegial attitude

A bachelor’s degree with a minimum of 1 year of experience in a similar, fast-paced role handling highly confidential information is preferred.

Ballentine Partners offers a wide array of benefits completely paid for by the firm including dental, vision, short term disability, long term disability and life insurance as well as cost sharing on medical insurance. We offer extensive time off benefits including vacation time, unlimited personal sick time, paid family sick leave, paid parental leave, sabbaticals, community time off and so much more. We have a corporate matching program as well as support certifications and continuing education for our team members. Ballentine is a family-friendly and flexible work environment. Our culture is collaborative and built on supporting each other to grow not only the business but each other as well.

For more information on our culture please view our Stakeholder Report and our Culture page.

Ballentine Partners compensation is made up of a base salary and performance bonus. The hourly rate for this role is between $24 and $30 per hour and is commensurate with experience. Performance bonuses are based upon company and personal performance and are paid out annually.

We will sponsor applicants for work visas.

Ballentine Partners is an Equal Opportunity Employer and we are dedicated to providing an inclusive environment for all employees. All employment is based upon qualifications, merit, and business need. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community.

The pay range for this role is:
24 - 30 USD per hour(Rochester)