Human Resource Specialist | Onboarding Experience a MUST |Downtown Jax | Days | Full Time

The HR Specialist provides operational support for the recruitment and onboarding process while coordinating temporary workforce programs, extern placements, and call center staffing activities. This position serves as a dedicated onboarding resource for assigned recruitment activity, ensuring a seamless pre-employment experience for candidates and hiring departments. The role works closely with Recruiters,Occupational Health, hiring managers, and candidates to facilitate timely onboarding and workforce program administration.

Essential Functions

Onboarding Support

• Serve as the primary onboarding contact for candidates assigned through designated recruiter partnerships
• Coordinate pre-employment activities, including background screenings, Employee Health requirements, and onboarding documentation
• Monitor onboarding progress and proactively communicate with candidates regarding outstanding requirements
• Follow up on deferred Employee Health clearances and assist candidates with navigating onboarding requirements
• Ensure candidates are cleared and prepared for scheduled start dates and orientation
• Maintain accurate onboarding records and tracking reports
• Provide onboarding status updates to recruiters and hiring managers as needed

Temporary Workforce Administration

• Coordinate onboarding and administrative processes for temporary employees
• Maintain temporary employee records and monitor assignment dates
• Serve as a liaison between departments, staffing agencies, and HR regarding temporary workforce needs
• Assist with temporary employee extensions, transitions, and offboarding activities

Extern Program Coordination

• Coordinate student externships
• Facilitate onboarding requirements and required documentation for extern participants
• Partner with departments and educational institutions to ensure compliance with organizational requirements
• Track extern placements and maintain consistent communication with program coordinators

Call Center Staffing Support

• Coordinate hiring and onboarding logistics for call center team members

Operational Support

• Provide backup support for recruitment and onboarding operations as needed
• Develops and manages the company’s employment brand via social media platforms such as Facebook and LinkedIn
• Creates original content (text, photo, video), scheduled posts, and responds to comments to promote engagement
• Tracks and evaluates the effectiveness of online presence

Additional duties as assigned

Qualifications