Human Resources Administrative Assistant

100 Years of Experience at Work for You!

Since 1920, the professional men and women of Hubbard Construction have literally paved the way for hundreds of public and private projects that have supported Florida's rise to prominence.

Hubbard is one of Florida's largest heavy civil construction companies. We are proud to be a part of Florida's history and we are eager to continue to serve the Florida market and beyond.

The scope of Hubbard's work includes complex highway projects, site development, paving, utility and drainage systems, surveying, RAP and hot mix sales, and state-of-the-art bridge building. We provide multiple delivery systems in design-build, bid-build, public/private-partnerships and design-build finance.

Hubbard Construction's parent company, Eurovia, operates through a network of 330 agencies and 770 production sites, in 17 countries around the world.

General Description

The Human Resources Administrative Assistant will provide in office clerical support for the Human Resources Department at Hubbard Construction Company. Will act as a liaison between the field and Human Resources to address issues in Human Resources and EEO Compliance. Reports to: Human Resources Manager.

Duties

• Answers phones for Human Resources and handles inquiries.
• Answers guest window, greets guests, and accepts applications or other paperwork.
• Print resumes and distribute daily.
• Creates new hire packets to ensure there are always packets in stock.
• Mass mailings to employee homes – requires using a stuffing machine, postage machine and labeling envelopes.
• Create flyers, post cards, social media posts and other marketing tasks.
• Order supplies for the office.
• Submit weekly timesheets for the department.
• Code invoices for the department
• Digital archiving of personnel files.
• Processes “years of service” awards.
• Create and maintain EEO postings at main office as well as coordinate for jobsites and remote locations.
• Ensures front office and lobby is kept neat and tidy, ensures copier has paper, supplies are in stock, etc.
• Coverage for full-time receptionist for daily breaks as well as PTO days.
• Back-up to recruiting team for job posting, pre-hire appointments and orientation.
• Other duties and special projects as assigned.

Qualification Requirements

General. To perform this job successfully, an individual must be able to perform each Key Responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience. This position typically is not an entry-level job, as it requires demonstrable previous experience as a Human Resources Administrative Assistant. A high school diploma or General Education Degree (GED) is required and a BS degree is preferred.

Knowledge, Skills and Abilities.

• Minimum 2 years of Human Resources experience preferred.
• Strong customer-service skills.
• Demonstrated ability to provide efficient, professional operational support, including strong problem-solving skills.
• Strong analytical skills, including an aptitude to manage detailed quantitative information.
• Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel and PowerPoint, as well as SAP.
• Excellent organizational skills, including the ability to establish priorities and meet deadlines under pressure.
• Bi-lingual in Spanish and English preferred.

Physical Demands. The following physical demands are representative of those that must be met by a Human Resources Administrative Assistant to successfully perform the essential functions of this job.

• Required to sit; talk or hear, both in person and by telephone; operate standard office equipment; and reach with hands and arms.
• The employee may regularly be required to walk or stand and occasionally be required to lift up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.
• Office hours are Monday – Friday 8:00a.m. – 5:00p.m.
• Dress code is business casual.

Work Environment. The work environment characteristics described below are representative of those that a Human Resources Administrative Assistant encounters while performing the essential functions of this job.

• Work generally is performed in an office environment, although periodic visits to the various construction sites may be required.
• Noise level in the typical office work environment is quiet.
• Work in the field may involve a variety of substances commonly found on construction sites such as form oil, grease, curing compounds, gasoline, diesel fuel and ready mixed concrete.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

We promote a Drug-Free Workplace.