Human Resources Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Human Resources Administrative Assistant to join our team! In this vital role, you will serve as a key support for our HR and administrative department. You will be providing support for records management, recruitment, compliance and employee support as well as acting as a backup for other administrative responsibilities.

Responsibilities

• Coordinate recruitment activities including posting positions, scheduling interviews, communicating with candidates, and assisting with candidate screenings.
• Prepare onboarding material including training set up, collecting relevant documentation and refernece checking.
• Manage Sexual Misconduct Form for all new hires and assist with completing forms from other school districts.
• Assist with maintaining all employment documentation and electronic files.
• Track and monitor pre-employment requirements, certifications, background checks and onbarding timelines.
• Manage employee licenses, certification and compliance tracking.
• Assist with payroll related administration including timesheet review, attendance tracking and employee status changes.
• Assist with leave tracking for all leaves of absences and disability and unemployment claims.
• Organize and maintain job descriptions.
• Support employee engagement initiatives, recognition programs and staff events.
• Assist with performance review tracking and documentation process.
• Act as a backup receptionist when needed.
• Act as a backup to purchasing.
• Act as a backup for editing evaluations.
• Act as a backup for maintaining office supply inventory.
• Assist with central filing /maintaining discharged therapy charts.
• Support departmental projects, process improvements, and special assignments.
• Other duties related tot he position's primary responsibilities as assigned.

Experience

• Associate's or Bachelor's Degree in related field.
• Proven administrative experience supporting human resources functions in a fast-paced environment preferred.
• Knowledge of HR practices, confidentiality standards and employment processes preferred.
• Experience with HRIS systems preferred.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities and maintain attention to detail.
• Strong organizational and accuracy skills.
• High proficiency in MS Office and other HR information systems preferred.

Join us in creating a vibrant workplace where your organizational talents will thrive! We are committed to supporting your professional growth through ongoing training & development programs while fostering an inclusive environment that values diversity. This paid position offers a chance to build foundational skills in human resources management while making a meaningful impact on our organization’s success.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k) matching
• 403(b)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person