Human Resources Administrative Assistant III

Description

Responsibilities and Duties

• Perform a variety of complex, technical, and responsible administrative activities in support of a District operation or function.
• Research, compile and analyze a variety of information and data related to responsibilities; tabulate statistical data; prepare comprehensive analytical reports including charts and graphics; make mathematical and statistical calculations. Produce high quality and professional reports.
• Perform complex word processing, spreadsheet, and report writing tasks using a wide variety of software applications and techniques.
• Attend and participate in a variety of professional meetings; prepare agendas and minutes as necessary; research and compile information to assist and support.
• Serve as a liaison between assigned District unit or Committee and management, faculty, students, other academic departments, and the public; provide orientation and ongoing information as necessary.
• Assist in preparation, development, and maintenance of the unit budget; analyze and summarize budget expenditures.
• Assist in developing, facilitating, and implementing a variety of District initiatives and programs.
• Process and monitor financial transactions.
• Participate in the development and implementation of operational, administrative, and program, policies and procedures.
• Prepare a variety of correspondence, letters, memos, and surveys. Prepare and disseminate information and materials.
• Lead, schedule and direct students and lower-level staff.
• Develop materials for presentations; may participate in presentations.
• Develop and maintain databases for unit activities; coordinate with Information Services regarding computer requirements of the unit; develop and maintain unit web pages.
• Coordinate complex events and activities; oversee planning, preparation, arrangements, operation, staffing and evaluation.
• Perform related duties and responsibilities as assigned.

Qualifications

• Basic principles and practices of public administration including planning, organization, directing, and control.
• Research and report writing methods.
• Mathematics and statistical analysis practices.
• Principles and practices of gathering data, analysis, and presentation.
• Office procedures, methods and equipment including computer processes, word processing software, spreadsheets, presentation software; database software.
• Principles of business letter writing and basic report preparation.
• Principles and practices of filing and record keeping.
• Proper language usage, spelling, grammar, and punctuation.
• Pertinent Federal, State and local codes, laws and regulations.

• Independently prepare correspondence and memoranda.
• Organize and schedule work to maximize efficiency.
• Work independently without supervision.
• Exercise independent judgment and discretion.
• Maintain a calendar of activities and schedule meetings appropriately.
• Operate office equipment and machines including computers, scanners, copiers, and fax machines.
• Respond to requests and inquiries from students, faculty, and staff.
• Work with sensitive and confidential information and issues using tact and discretion.
• Lead and direct students and lower-level staff.
• Maintain a variety of manual and computerized files and records.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
• Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility.

Supplemental Information

• Regularly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 30 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

San Joaquin Delta College offers its employees a comprehensive fringe benefit package that includes health insurance, dental insurance, vision care, life insurance, and long-term disability. This coverage is offered for the employee and their dependents.

Please note:

• Full-Time Employees - Participation in medical, dental and, vision is MANDATORY and employees may not opt out even if covered by other insurance.
• Part-Time Employees - Employees are eligible to participate in medical, dental, and vision but must meet eligibility criteria and are responsible for 100% of the cost.