Human Resources Administrator

• Do you pride yourself on being the most reliable person on the team - someone who others can always count on?
• Do you enjoy detail oriented work such as making sure each transaction and file you create in ADP is error-free?

Then this may be the job for you!

We need a hard-working, get-the-work-done, maintain-a-positive-attitude person for our small 3-person HR Team serving ~600 employees. The right candidate has extensive experience working in Workforce Now: entering new hires, terminations, job and pay changes, running reports, etc.

Overall, this position supports the HR department in a wide range of administrative and operational tasks, helping ensure smooth and efficient business operations.

Key Responsibilities:

• Complete the HR portion of biweekly payroll in ADP
  • Accurately add new hires
  • Enter terminations
  • Enter job changes (position, allocations, pay changes)
  • Run reports
  • Add all the supporting documentation into the file for Payroll to process
• Assist with day-to-day HR operations and support HR projects and initiatives.
  • Opens, responds to or distributes the HR mail
  • Responsible for the HR Helpdesk. Responds to all requests and questions, or assigns them appropriately. Monitors to ensure no cases linger.
  • Provide Discount Travel Program vouchers.
• Coordinate recruitment activities, including job postings, candidate communication, interview scheduling, and onboarding logistics.
  • Orders background checks for new hires; review results with VP HR for next steps.
  • Completes entire HR new hire process.
  • Adds new hires to Rise360 and assigns training.
• Maintain accurate and up-to-date employee records electronic and physical files.
  • Keeps accurate physical employee files & I-9 files
  • Completes HR termination process
• Assist with audits and required reporting (NDT, 401k, ACA, EEO1, OSHA 300).
• Assist in the administration of employee benefits programs, including enrollments and changes.
• Assists with engagement programs
  • Orders monthly pastry or bagels & fruit
  • Gives new moms bib & baby book on return from maternity
  • Mails out birthday cards
• Help prepare HR reports and metrics on a regular basis.

• Send out surveys: new hire, exit, training surveys, etc.
• Respond to employee inquiries regarding HR policies, procedures, and benefits.
• Responds to verification of employment requests.
• Assists with performance review process: tracking completion and providing updates; filing reviews.
• Ensure compliance with federal, state, and local employment laws and company policies.
• Organize and/or assist with HR-related events such as training sessions, employee recognition, employee engagement, and wellness programs.
• Training
  • Schedule training
  • Send surveys
  • Print material for classes
  • Add completed training to Reach 360
  • Manage employees in Reach 360 – adding new hires, removing terminations, assigning training
• Perform other tasks and projects as needed or as assigned.

Qualifications:

• Education: Prefer Bachelor degree in Human Resources. HR certification (e.g., SHRM-CP or PHR) is a plus.
• Experience: 1-2 years of HR administrative experience preferred.
• Skills:
  • Strong ADP Workforce Now skills. MUST have significant working experience in ADP: hiring, terminating, making changes, running reports.
  • Strong organizational and time-management skills.
  • Good problem solving ability.
  • Excellent written and verbal communication
  • High attention to detail.
  • Ability to maintain confidentiality.
  • Excellent judgement on when to offer advice or guidance, and when to ask for assistance.
  • Proficiency in Microsoft Office Suite.
  • Ability to handle multiple tasks and prioritize effectively
  • A willingness and ability to learn.

Work Environment:

• 100% in-office role with standard business hours 8:30- 5 with 1/2 hour lunch.
• Occasional flexibility required for recruitment events, new hire onboarding, or employee functions.