Human Resources Administrator

About the Role

We are seeking a highly organized, proactive, and detail-oriented HR Administrator to support our growing, fully remote team. This role is ideal for someone who thrives in a structured environment, takes ownership of their work, communicates clearly, and consistently follows through.

The HR Administrator will play a critical role in supporting day-to-day HR operations, employee lifecycle processes, compliance, and internal coordination. Candidates with prior bookkeeping or accounting experience are strongly preferred, as this role will also support payroll-related processes, reconciliations, and administrative reporting.

Key Responsibilities

Human Resources Administration

• Support the full employee lifecycle: onboarding, offboarding, personnel file maintenance, and documentation
• Coordinate new hire paperwork, federal and state forms, benefits enrollment, and policy acknowledgments
• Maintain accurate and compliant personnel records (digital files) and audit for completeness
• Draft and format HR communications, memos, templates, and policy-related documents in a clear, professional tone
• Support benefits administration and employee inquiries (escalating appropriately when needed)
• Track employee time-off balances, sick leave, and related reporting
• Assist with training coordination, compliance deadlines, and required certifications
• Support HR audits and compliance tracking across required notices and documentation
• Serve as a reliable point of contact for internal HR-related questions and routing

HRIS / Systems & Process Support

• Manage and maintain the HRIS platform (data entry, updates, auditing, and reporting)
• Ensure employee records are accurate across systems (job titles, compensation data, work location, manager assignments, etc.)
• Support platform workflows related to onboarding, offboarding, time off, and acknowledgments
• Maintain trackers and workflows to ensure deadlines and processes are consistently met
• Identify opportunities to improve systems, templates, and internal processes

Performance & Annual Review Support

• Assist with annual review cycles and performance documentation, including:
• Scheduling review timelines and reminders
• Preparing templates and documents
• Tracking completion and collecting acknowledgments
• Supporting managers with logistics and follow-up
• Maintain organized review files and ensure proper documentation and retention

Payroll & Administrative Support

• Support payroll preparation, data review, and reconciliation
• Assist with timekeeping review and payroll audits
• Coordinate with accounting or external partners as needed
• Support expense tracking, reimbursements, and basic reporting
• Leverage prior bookkeeping or accounting experience to ensure accuracy and consistency

What We’re Looking For

• Exceptionally detail-oriented, organized, and disciplined
• Takes initiative and ownership; follows through without reminders
• Strong written and verbal communication skills; professional, polished, and clear
• Highly accountable, dependable, and responsive in a remote environment
• Comfortable managing sensitive and confidential information
• Strong time management and prioritization skills; able to manage multiple deadlines
• Process-minded with a desire to build structure and improve systems

Preferred Qualifications

• 3+ years of experience in HR administration, operations, or coordination
• Prior bookkeeping, payroll, or accounting experience (strongly preferred)
• Experience managing or supporting an HRIS platform (preferred)
• Experience working in a fully remote environment
• Familiarity with payroll/timekeeping systems and HR documentation best practices
• Knowledge of multi-state and California employment compliance is a plus
• Proficient in Google Workspace, Slack, Excel

Why Join Us?

• Fully remote role with a consistent weekday schedule
• Opportunity to play a meaningful role in a growing organization
• Work with a collaborative and high-performing team

Pay: $28.00 - $32.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Remote