Human Resources Analyst

Title: Human Resources Analyst

State Role Title: First-Line Supv/Mgrs of Office and AdmSupport Wkrs

Hiring Range: Up to $65,000

Pay Band: 4

Agency: Dept of Historic Resources

Location: Dept of Historic Resources

Agency Website: dhr.virginia.gov

Recruitment Type: General Public - G

Job Duties

DHR is seeking a proven professional to serve as a Human Resources Analyst responsible for the administrative support of Agency Human Resources including proficiency in Cardinal Human Capital Management (HCM) data keying and transactions, recruitment, selection, contract hiring, and onboarding of new employees (full-time, part-time and volunteer). The Human Resources Analyst is responsible for Human Resources data management via Phoenix and HR Data Insights (HRDI) to ensure accessibility to Human Resources Agency historical PMIS and HurMan data. The Human Resources Analyst is responsible for mandatory Department of Human Resource Management (DHRM) annual reporting and records retention, onboarding and offboarding processes, assigning mandatory Commonwealth of Virginia Learning Center (COVLC) training, benefits transactions, personnel information systems, retirements and providing administrative support to the Human Resources Manager, as directed. This position will have access and accountability to all DHR employee information in Cardinal, Virginia Sick & Disability Program (VSDP), Worker’s Compensation, Agency personnel files, work cycle timesheets and the coordination of recruitment, screening, interviews, and documentation associated with the selection process to include background investigation. This position will also work very closely with DHR Hiring Managers, internal and external stakeholders, other agencies and businesses.

Minimum Qualifications

The successful applicant will have experience providing administrative support with proficiency in Cardinal HCM/People Soft data keying and transactions.

Experience maintaining records and documentation to ensure records are accurate.

Candidates should have demonstrated ability with HR administrative tasks associated with onboarding and offboarding processes, ensuring proper documentation and procedures are followed accurately.

The ability to complete all necessary administrative tasks and documentation to hire wage and non-wage employees, in alignment with all internal DHR Human Resources processes.
Experience demonstrating problem solving, attention to detail, proofreading, editing, and accuracy required.

Experience prioritizing tasks and working independently, as well as experience demonstrating the ability to work collaboratively in a team-oriented environment.

Experience demonstrating the ability to exercise judgement while maintaining a high level of confidentiality ensuring protection of employees’ private information is required.
Experience demonstrating organizational skills for effectively managing multiple tasks and deadlines.

Experience demonstrating verbal and written communication skills for effectively interacting with all levels of agency staff, candidates and stakeholders.

Experience demonstrating knowledge of principles and procedures in Cardinal HCM/People Soft systems, assigning mandatory training requirements, compensation, benefits transactions, and personnel information systems.

Experience demonstrating strong computer skills utilizing Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook), spreadsheets, Google documents and HR related systems (e.g., PeopleSoft, Cardinal HCM, PageUp, VRS Navigator, HRDI, Phoenix, COVLC) along with the ability to manage electronic and manual filing systems.

Experience demonstrating the ability to document and update policies, work processes and audit records.
Must be able to interpret policies and procedures to provide accurate information to staff. Working knowledge of state Human Resources policies and procedures; and federal and state laws governing employment desired.

Experience demonstrating knowledge and fluency in annual HR reporting requirements such as the Employment Opportunities Plan, the Workforce Planning and Development report and Open Enrollment.

Experience in PageUp Performance Management and/or Cardinal HCM or a similar performance management system preferred.

Experience demonstrating excellent customer service skills with internal and external stakeholders.

Additional Considerations

Considerable experience in Cardinal HCM or other People Soft systems is preferred. Experience with Human Resources data management systems including DHRM’s Phoenix and HR Data Insights (HRDI) preferred. Experience in PageUp Performance Management and/or Cardinal HCM or a similar performance management system preferred. Administrative experience is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Heather Smolka

Phone: 804-482-6447

Email: Heather.Smolka@dhr.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.