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Human Resources Assistant

Biloxi, United States

Performs a variety of clerical support work for the Human Resources department including the maintaining of the filing system of human resources documents; processes electronic and manual new hire/termination requests, background check submission requests and e-verify entries; monitors attendance balances and leave requests; audits and performs data entry and edits in the time keeping system; performs a variety of clerical support work for the Area Command under the supervision of the Human Resources Manager or Officer in Charge including routine typing and photocopying of reoccurring correspondence, forms, lists, logs, records etc. under close supervision of an immediate supervisor; assists with timekeeping records; answers the telephone and provides general information regarding Area Command operations and/or services; processes incoming and outgoing mail.

Key Responsibilities:

Plans, prepares, updates, and monitors personnel records; files documents alphabetically, numerically or by any other established filing system; maintains and utilizes a bring-up filing system; ensures the files are maintained in an organized and efficient manner; inputs data and generates various personnel reports and lists.
Trains and assists employees in the proper usage of the implemented human capital management system; troubleshoots basic errors and reports major issues to the Human Resources Manager.
Maintains the confidentiality of all personnel and payroll records, and the confidentiality of personnel-related correspondence, conversations, or issues.
Prepares and maintains up-to-date records and databases for daily kettle income information.
As requested, delivers and collects kettles and supplies from kettle locations.
Counts, records and deposits kettle or other funds.

Physical Requirements and Working Conditions:

Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to type and keypunch information into a computer.
Ability to operate various general office equipment including a computer, photocopy machine, typewriter, facsimile, calculator.
Ability to answer the telephone in a courteous and tactful manner.
Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.

EDUCATION AND EXPERIENCE:

High school diploma or G.E.D. required supplemented by some level of additional administrative or human resources courses, AND

two years of experience performing human resources support work in an office environment, OR

any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

LICENSES AND CERTIFICATIONS: