Human Resources Assistant

Role Summary

The HR Assistant provides day-to-day administrative support to the team. You’ll keep HR operations running smoothly—handling onboarding/offboarding logistics, maintaining records, coordinating training, assisting with benefits administration, scheduling, and responding to employee questions with speed and care.

What You’ll Do

Onboarding & Offboarding

• Prepare offer packets and new-hire documents (background checks, I-9/E-Verify, tax forms, policies, handbooks).
• Track and collect acknowledgments; maintain accurate employee files.
• Run offboarding checklists: exit scheduling, final paperwork, asset return coordination, systems access removal; support COBRA/benefits handoff.

HR Administration & Records

• Maintain personnel files.
• Update HRIS with hires, terminations, job changes, pay updates, and org charts.
• Monitor shared HR inbox; triage and resolve routine questions (PTO, policies, payroll timing) and escalate as needed.
• Prepare routine HR reports (headcount, PTO balances, turnover, training completion, open reqs).

Policies, Documents & Compliance

• Format and proof policies, SOPs, and employee communications; track acknowledgments.
• Maintain templates (offer letters, change notices, disciplinary forms); ensure version control.
• Assist with compliance tasks (posters, required notices, EEO/ACA data pulls, audits).

Training Administration

• Schedule and track required trainings (e.g., harassment prevention, safety, workplace violence, role specific).
• Maintain training rosters, upload completions, send reminders, and report compliance status.

Scheduling & Communications

• Manage calendars for HR/People team.
• Draft and send HR announcements.
• Coordinate emails, Zoom links, meeting notes, and agendas.

Benefits Support

• Assist with enrollments/changes/terminations in the benefits platform; answer routine benefits questions and escalate complex cases to the broker/HR lead.
• Track qualifying life events and deadlines; help with open enrollment logistics and communications.
• Reconcile enrollments vs. payroll deductionsl.

Payroll & Timekeeping (Support)

• Timesheet corrections and approvals; verify PTO balances/requests align with policy.
• Prepare change forms for payroll (new hires, rate changes, deductions).

What You’ll Bring

• 1–3 years in HR/People operations, recruiting coordination, or administrative support (startup or multi-site experience a plus).
• Working knowledge of HR basics (onboarding documentation, I-9, personnel file practices, confidentiality).
• Comfort with benefits terms (medical, dental, vision, FSA/HSA, COBRA) and training compliance tracking.
• Strong organization, follow-through, and attention to detail; able to juggle multiple deadlines.
• Clear, professional communication—written and verbal—with a service mindset.
• Discretion with sensitive information and a high standard of integrity.

Tools You’ll Use

• HRIS/Payroll Systems (e.g., Bob/HiBob, Paychex, Paylocity, Gusto).
• Benefits admin portals and broker platforms.
• Google Workspace/Microsoft 365; e-signature tools (e.g., DocuSign); calendar/Zoom; basic spreadsheets.

Work Environment & Physical Requirements

• Prolonged periods at a computer.
• May require occasional early/after-hours support for interviews or orientation across time zones.

EEO Statement

Evolve HR LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Part-time

Pay: $25.00 per hour

Expected hours: 15 per week

Benefits:

• Paid time off
• Retirement plan

Work Location: Hybrid remote in Simi Valley, CA 93065