Human Resources Assistant

Administrative Support

• Provide general administrative assistance to the HR Manager and HR team.
• Maintain and update employee records, ensuring accuracy and confidentiality.
• Prepare and distribute HR-related documents such as employment contracts, onboarding materials, and organizational policies.
• Assist in organizing employee events, trainings, and recognition programs.

Recruitment & Onboarding

• Support the recruitment process by posting job openings, screening applications, scheduling interviews, and communicating with candidates.
• Assist with onboarding of new hires by collecting documentation, preparing orientation materials, and conducting orientation sessions.

Employee Records Management

• Maintain accurate and organized personnel files in both digital and physical formats.
• Ensure compliance with HR documentation requirements and retention policies.

Payroll & Benefits Administration

• Assist with payroll preparation by ensuring accurate timekeeping and data entry.
• Support employees with benefits-related inquiries and assist with benefits enrollment and changes.

Employee Relations & Communication

• Serve as a point of contact for employee inquiries about HR policies, benefits, and payroll, directing complex issues to the HR Manager as needed.
• Help implement employee engagement and recognition initiatives to foster a positive workplace culture.

Compliance & Reporting

• Support compliance with federal, state, and local labor laws and organizational policies.
• Assist in preparing HR reports, audits, and documentation required by the HR Manager.

Other Duties

• Support training and professional development programs.
• Perform other duties as assigned by the HR Manager.
• Associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field strongly preferred.
• At least 1 year of experience in HR support, or office coordination role
• Familiarity with HR practices, payroll processes, and employment laws (local, state, and federal)
• Strong organizational and time-management skills with the ability to manage multiple tasks, meet deadlines, and maintain accuracy.
• Excellent interpersonal skills and a professional, approachable demeanor with the ability to build rapport with staff at all levels.
• Strong written and verbal communication skills, with attention to detail and the ability to maintain confidentiality.
• Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and the ability to learn HRIS/payroll systems quickly.
• Demonstrated ability to handle sensitive information with discretion and integrity.
• Customer-service oriented, with a proactive and problem-solving mindset.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Application Question(s):

• Are you familiar with HR practices, payroll processes, and employment laws (local, state, and federal)?

Work Location: In person