Human Resources Assistant

About the Company

We are looking for a detail-oriented and proactive Human Resources Assistant to support our HR operations, employee documentation, recruitment processes, and day-to-day administrative tasks. The ideal candidate should have strong communication skills, excellent organizational abilities, and the confidence to work in a fast-paced environment.

About the Role

The Human Resources Assistant will play a crucial role in supporting various HR functions and ensuring smooth operations within the HR department.

Responsibilities HR Operations & Documentation

• Maintain and update employee records (contracts, personal files, leave records, renewals).
• Prepare HR letters (NOC, salary certificates, warnings, memos, etc.).
• Manage employee attendance, timesheets, and overtime records.
• Support HR compliance with UAE Labour Law and HR policies.

Recruitment & Onboarding

• Coordinate with hiring managers for job openings.
• Post job ads, screen CVs, schedule interviews.
• Support onboarding of new joiners, including documentation, orientation, and induction.
• Prepare new employee files and system entries.
• Knowledge ON GDRFA & MOHRE systems will be a plus.

Payroll & Benefits Support

• Assist in monthly payroll preparation (attendance, deductions, allowances, etc.).
• Maintain records for leave, advances, expenses, and reimbursements.
• Assist with visa processing documentation and coordination with PRO/typing centers.

Employee Relations

• Provide day-to-day support and respond to staff HR queries.
• Assist in coordinating employee engagement activities.
• Support HR with disciplinary documentation as needed.

General HR Administration

• Prepare and update HR reports (manpower report, turnover, recruitment status).
• Organize HR filing systems (digital & physical).
• Support HR team with ad-hoc tasks.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 1-3 years of HR experience (UAE experience preferred).

Required Skills

• Strong communication and interpersonal skills.
• Proficient in MS Office (Excel, Word, Outlook).
• Knowledge of UAE Labour Law is an advantage.
• Ability to maintain confidentiality and handle sensitive information.

Preferred Skills

• Attention to detail.
• Time management.
• Problem-solving.
• Multitasking.
• Professional communication.