HUMAN RESOURCES ASSISTANT

Human Resources Assistant

Department: Human Resources

Report to: Director of Human Resources

The Human Resources Assistant will provide support to the HR department by assisting with various administrative tasks and HR functions. This role plays a crucial part in ensuring efficient HR operations and contributing to the overall success of the organization.

Key Responsibilities:

Recruitment Support:

• Assist in coordinating job postings and advertisements.
• Schedule interviews and maintain interview calendars.
• Communicate with candidates and arrange interview logistics.
• Prepare and distribute interview materials.

Onboarding and Offboarding

• Assist with new hire orientation and onboarding processes.
• Ensure new hire paperwork is completed and processed accurately.
• Coordinate exit interviews and handle offboarding paperwork.

HR Administration

• Maintain HR databases and employee records, ensuring accuracy and confidentiality.
• Prepare HR documents such as employment contracts and offer letters.
• Respond to employee inquiries regarding HR policies and procedures.

Employee Relations

• Assist in organizing employee events, meetings, and training sessions.
• Handle employee requests and escalate issues to HR management as needed.
• Support employee recognition and engagement initiatives.

Compliance and Reporting

• Assist in maintaining compliance with HR regulations and company policies.
• Prepare HR reports and metrics as required.
• Support audits and inspections related to HR practices.

Working Conditions:

• Sitting up to 8 hours per day
• Occasional lifting of 25 lbs or less
• This position typically operates in a professional office environment.
• Regular hours, with occasional overtime during peak periods or special projects.
• Attendance at Career fairs, HR Seminars, and continuing education sessions is required.

**Note:** The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary.

Required Qualifications:

• Prior experience in an administrative role, preferably in HR or a related field.
• Proficiency in MS Office (Word, Excel, Outlook) and HRIS systems.
• Strong organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.

Preferred Qualifications:

• Knowledge of HR operations and best practices.
• Experience with payroll processing or benefits administration.
• Familiarity with labor laws and regulations.