Human Resources Assistant, Human Resources (DLS Oahu)

RESPONSIBILITIES

Diagnostic Laboratory Services, Inc. (DLS) is Hawaii’s largest locally owned and operated clinical and anatomic pathology laboratory. DLS is proud to serve the communities of Hawaii, Guam and Saipan and utilizes state-of-the-art testing and value-based informatics to promote optimal patient care to positively impact patient lives.

SCHEDULE
Regular Full-Time Position
Must be available Monday through Friday from 8:00 am to 4:30 pm.
Must be flexible with schedule changes to meet operational needs.

HIRING RANGE
$19.00 to $23.46 hourly
Actual pay commensurate with experience

JOB SUMMARY
Responsible for supporting the Human Resources (HR) Division in various functions including: recruitment, benefits and leave administration, file maintenance, training, office support and special projects. Provides administrative support to the Human Resources Division leadership team. Provides information to employees regarding HR processes and initiatives.

o Monitors and orders supplies.
o Coordinates meetings and makes room reservations.
o Answers phones and greets departmental visitors with compassion and Aloha.
o Screens and routes incoming mail.
o Provides excellent customer service and directs employees and management to the appropriate Human Resources team member or resources.
o Maintains the emergency contact list for the HR Division.
o Ensures the Human Resources offices are presentable.

• Responsible for supporting human resources operations activities including: (30%)*

o Creates and maintains employee files and leave case files.
o Enters and maintains data in the human resources information system (HRIS).
o Generates and distributes a variety of reports.
o Responds to requests for employment verification.
o Creates and maintains orientation materials.
o Sends employee benefit documents, COBRA letters, leave packets, and transportation documents.
o Assists with employee recognition and engagement programs and events such as Perfect Attendance Awards and greeting cards.
o Creates identification and access badges.

• Responsible for supporting recruitment and training activities including: (30%)

o Schedules and coordinates job interviews.
o Assists with posting jobs in the HRIS database.
o Keeps recruitment trackers updated and sends updates to management teams.
o Assists with coordinating and preparing for career events.
o Maintains and orders supplies for career events.
o Contacts candidates for information and updates TAM and trackers.
o Assists with enrolling new employees into learning sessions in the Enterprise Learning Management system.
o Assists with coordinating training schedules.

• Supports the Human Resources Division Leadership Team by assisting in the following: (20%)*

o Schedules meetings with internal and external parties.
o Generates and distributes reports.
o Creates documents for the leadership teams as directed.
o Assists with special projects as assigned.

• Performs other duties as required.
• Job expectations:

o Demonstrates clear, audience-focused and effective communication with Aloha.
o Reads, interprets and writes documents, such as policies, standard operating procedures and reports.
o Creates a positive work culture and environment.
o Models organizational values and contributes to quality improvements to support innovation.
o Builds collaborative relationships with teammates, shares ideas, supports others to achieve goals and has each other’s backs.
o Follows all safety and health regulations and works in accordance with DLS safety policies and procedures to ensure a safe and secure working environment.
o Provides excellent customer service to our internal and external customers with compassion and respect.
o Maintains and values the importance of attendance at work.
o Stays current on information and requirements to perform the job while embracing continuous learning to improve skills and knowledge.
o Maintains a high level of confidentiality of information.
o Uses sound judgement, analytical skills and innovation while problem solving and takes appropriate and timely actions.
o Demonstrates flexibility and adaptability by adjusting to shifts in priorities, demands, and procedures.

Equal Opportunity Employer/Disability/Vet

Equal Opportunity Employer / Disability / Vet
Your Health. Our Legacy
Our Mission: To fulfill the intent of Queen Emma and King Kamehameha IV to provide in perpetuity quality health care services to improve the well-being of Native Hawaiians and all of the people of Hawai‘i.
Our Values:
Compassion guides our actions
Aloha inspires us in all that we do
Respect and understanding are essential for the dignity of all
Excellence is our quest