Human Resources Assistant / Substitute Coordinator

The HR Assistant & Substitute Coordinator plays a vital role in supporting the day-to-day operations of the school by managing human resource tasks, coordinating substitute teachers, and assisting with payroll and clerical duties. This individual serves as a bridge between administration, faculty, and staff, ensuring that the school’s personnel and classroom needs are met with efficiency, professionalism, and a Christ-centered spirit of service.

requirements

● Must be a Christian and actively attend a local church.
● High school diploma or equivalent.
● Experience working with children and students.
● Basic ability to read and speak/understand English
● Frequent walking, standing, stooping, and lifting of up to approximately 30 pounds may be required.
● Full-time position Monday through Friday.
● Work day from 7:30 a.m. to 4:00 p.m.

Essential responsibilities

1. Ability to communicate comfortably (written and orally) with students, parents/guardians, administrators, and others.
2. Ability to follow and enforce rules, policies, and procedures.
3. Support the philosophy and mission of Trinity Christian Academy.
4. Participates in staff devotions, prayer, and school-wide spiritual activities.
5. Builds positive, grace-filled relationships with staff, students
6. React to change productively and handle other tasks as assigned

Responsibilities

Human Resources Support

• Assist with employee onboarding, including new-hire paperwork, background checks, and orientation.
• Maintain up-to-date employee files and records in compliance with school policies and regulations.
• Support the HR and administrative team with staff evaluations, contract renewals, and policy updates.
• Manage and track employee time off, attendance, and benefits documentation.
• Serve as a confidential point of contact for staff regarding HR-related questions and school procedures.

Substitute Coordination & Class Coverage

• Maintain a current roster of approved substitute teachers.
• Schedule substitutes as needed for planned and unplanned teacher absences.
• Communicate daily substitute and coverage schedules to teachers and administrators.
• Ensure that substitute teachers receive lesson plans, schedules, and classroom keys/materials.
• Provide on-site assistance for classroom coverage when needed.
• Maintain professional relationships with teachers, substitutes, and staff to ensure smooth daily operations.

Payroll & Clerical Duties

• Prepare and enter employee payroll data accurately and on time.
• Track and report employee hours, leave balances, and adjustments.
• Assist with payroll verification and reconciliation in coordination with the finance office.
• Support general office operations with filing, correspondence, and administrative projects.
• Help organize staff events, HR trainings, and professional development logistics.
• Reports directly to the Office Manager and Head of School.
• Perform other duties assigned by the Head of School.

Job Type: Full-time

Base Pay: $1.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Work Location: In person