Human Resources Assistant (Temporary)

This is a part-time temporary position anticipated to work up to 18 hours per week for the period of June 1, 2026 through August 30, 2026. This position is not benefits-eligible.

The Human Resources Assistant provides administrative and operational support to the Human Resources and Payroll/Benefits departments. This role ensures efficient operations and compliance with institutional, state, and federal requirements.

Responsibilities:

• Handle confidential information in compliance with Academy policy, state, and federal law.
• Update, maintain, and audit employee data in HRIS system and document management system.
• Scan, organize, and file employee records and documents to maintain accurate and accessible files.
• Process part-time employee contracts and onboarding and ensure accuracy, compliance, and timely completion. Process background checks and perform Form I-9 verifications.
• Provide support for systems upgrades and implementations and process improvements.
• Perform all other duties as assigned.

• Associate's degree or higher level of education.
• 1 year of related work experience.
• Proficiency with Microsoft Office Suite or Google Workspace.
• Knowledge of employment laws and regulations.
• Ability to handle sensitive information confidentially.
• Strong interpersonal and communication skills.
• Ability to lift and carry up to 35 lbs.

• Prior work experience in an educational setting.

To Apply, please provide a resume. Application materials may be saved, attached, and sent electronically to hr@maritime.edu. Alternatively, submit application materials by USPS to: Human Resources Department, Massachusetts Maritime Academy, 101 Academy Drive, Buzzards Bay, MA 02532. Finalist must complete background check and be legally authorized to work in the United States.

Massachusetts Maritime Academy is an Equal Opportunity Employer.