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City of Seattle

Human Resources Associate - Library

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Position Description

Invitation to Compete #51-25: Human Resources Associate

Human Resources, Central Library, 1000 4th Ave, Seattle
Regular, FLSA non-exempt, benefitted, full time (80 hours per pay period) position
Salary range: $33.29 - $40.41 per hour

This opportunity is open to all internal and external applicants who are interested in gaining Human Resources experience with a focus on providing administrative support for Human Resources operations.

The HR team generally works a hybrid schedule with a two-day on-site minimum. This position will require additional on-site presence for in-person meetings, HR project work, and operational needs.

A pay period is two weeks in length that starts on Wednesday and ends on Tuesday.

Please submit your complete application, cover letter and resume, as well as responses to supplemental questions in NEOGOV.

This posting will close at 5:00 PM on November 5 2025, or once 100 applications have been received—whichever occurs first.

About The Seattle Public Library

The Seattle Public Library’s mission is to bring people, information and ideas together to enrich lives and build community. We view Seattle as a city where imagination and opportunity continue to thrive. Since 1891, we have grown from a single reading room in Pioneer Square to a world-class library system with 27 locations.

The Library works every day to foster and support a healthy city and a healthy democracy. We do this work guided by the principles of intellectual freedom, literacy and the love of learning, racial equity, privacy and confidentiality, respect for the community, strong partnerships and innovation. We are an active and committed partner in the City of Seattle's Race and Social Justice Initiative.

Library employees are highly regarded by the public for their knowledge, quality of service and caring. As a workplace, we value respectful and transparent communication, partnership and engagement. We are enriched individually and organizationally because of our diversity and growth mindset. We take time to recognize and celebrate the achievements of others.

If you share these values and meet the stated qualifications, the Library invites you to apply for the Human Resources Associate position.

Position Overview

The Human Resources Associate plays a vital role in supporting the daily operations of the Human Resources department. This position is responsible for a variety of administrative tasks, customer service functions, file retention and organization, and reporting duties. The successful candidate will be detail-oriented, organized, and committed to providing excellent service to Library staff. This position will report to the Human Resources Manager.

A successful candidate will be:

Detail-Oriented and Organized: Able to manage multiple administrative tasks with accuracy and efficiency in a fast-paced environment.

Customer-Focused: Demonstrates excellent communication skills and a commitment to providing responsive, respectful service to staff and job applicants.

Technologically Proficient: Comfortable using Microsoft Office tools (Word, Excel, Outlook) and managing electronic files and shared documents.

Discreet and Professional: Maintains confidentiality and exercises tact and diplomacy when handling sensitive employee information.

Equity-Minded: Has a foundational understanding of racial equity and social justice principles, particularly the City of Seattle’s Race and Social Justice Initiative.

Mission-Driven: Aligns with the Library’s values of respect, partnership, engagement, diversity and inclusion, transparency, recognition, and intellectual freedom.

Team Oriented: Effectively collaborate with team members to complete tasks and move projects forward.

Job Responsibilities

Provide administrative support to HR staff, including meeting minutes, document preparation, and general office tasks.

Provide excellent customer service: respond to inquiries from Library staff and via phone, email, and in person.

Maintain and organize physical and electronic personnel files in accordance with retention policies, with guidance from HR Leadership

Meeting organizer and minute taker for HR team and labor management meetings.

Reporting and tracking of HR metrics.

Update SharePoint sites: Assist with keeping HR SharePoint sites up to date.

Support Safety Manager and Leaves team with administrative tasks.
Collaborate with team members to ensure on-site organization and smooth HR operations.

Scan, photocopy, and manage documents and records.

Update org-charts

Other administrative duties and projects as assigned.

Qualifications

Education: High school diploma or Graduate Equivalency Degree (GED).

Experience: Minimum of two (2) years of experience providing administrative and office support in a collaborative environment, or an equivalent combination of education and experience.

Customer Service & Communication: Excellent written, verbal, and interpersonal communication skills. Ability to listen, assess, and respond effectively to inquiries.

Tact, Diplomacy & Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.

Technology Skills: Proficiency in Microsoft Office applications including Word, Excel, and Outlook. Experience managing electronic files and using shared documents. Familiarity with Access queries and Excel formulas is preferred.

Organizational Skills: Ability to prioritize tasks, manage time effectively, and adapt to changing needs.

Attention to Detail: Strong ability to track and maintain accurate records in a fast-paced environment.

Commitment to Mission & Values: Demonstrated alignment with the Library’s mission and core values of respect, partnership, engagement, diversity and inclusion, transparency and recognition, and intellectual freedom.

Commitment to Racial Equity & Social Justice: Basic understanding of the City of Seattle’s Race and Social Justice Initiative (RSJI). More information can be found at https://www.seattle.gov/rsji and https://www.seattle.gov/civil-rights.

Desired Qualifications:

Proficiency in Workday or similar HRIS
Experience working in the public sector or unionized environment
Experience working with racially, culturally and economically diverse communities.

Additional Information

How to Apply

Please note that this posting will close at 5:00 p.m. on November 5, 2025 or once 100 applications have been received—whichever occurs first. Candidates who meet the qualifications are asked to submit the following items in NEOGOV:

Complete online application including full responses to all supplemental questions.
A cover letter that describes how your experience and skills align with the stated job responsibilities and qualifications. Please let us know why you are interested in this position. 1 page maximum.
Current resume that summarizes relevant education, professional experience, training and skills. No page limit.

Applications that do not include a cover letter, resume, and complete online application will not be considered.

Applicants will be screened for competitiveness, completeness, and written communication skills. Initial screening will be based on a review of application materials. The employment history detailed in your application materials MUST validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. The most competitive candidates will be invited to participate in a series of one or more interviews.

Benefits and Salary Information

The full salary range for this position is $33.29 - $40.41 per hour.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans

Information about retirement plans can be found at: https://www.seattle.gov/retirement

Additional Information

If you have questions regarding this bulletin or employment at The Seattle Public Library, please send an email to job.applications@spl.org. The Library promotes diversity and inclusion in employment. If accommodations are needed during the selection process, please contact us.

Please keep in mind that job offers are contingent on a review of criminal history, affirmative professional reference checks, as well as verification of any and all information provided by the candidate as part of the application process.

The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.

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