Human Resources Coordinator

The Human Resources Coordinator will support with HR functions of Creative Minds ADP Inc., ensuring smooth operations across recruitment, onboarding, performance management, reporting, and compliance. This role will provide essential administrative and logistical support and contribute to maintaining a positive, efficient workplace environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Under the direction of the Chief Financial Officer and the Chief of Operations, the Human Resources Coordinator will be responsible for the following core areas (other duties may be assigned):

Recruitment Support:

• Assist in sourcing, screening, and interviewing candidates.
• Coordinate interview schedules, communicate with candidates, and ensure a positive candidate experience.
• Maintain an up-to-date database of candidates and track recruitment progress.
• Support department managers with job descriptions, candidate selection, and offer-letters.
• Assess and identify need for recruitment for each department.

HR Reporting & Analytics

• Prepare HR reports for leadership, focusing on recruitment metrics, turnover rates, and other key HR data.
• Analyze HR data to identify trends, areas for improvement, and support strategic decision-making.
• Maintain and update HR dashboards and records.

Employee Onboarding & Training:

• Oversee new hire onboarding, ensuring the completion of paperwork, system setups, and coordination of orientation schedules.
• Coordinate training programs, including session scheduling, attendance tracking, and material preparation.
• Ensure smooth onboarding experience and effective communication of training information to new hires.
• Ensure all ongoing required employee training courses are completed and up to date.

Performance Management Support:

• Maintain tracking systems for employee evaluations, and performance review cycles.
• Follow up with each department to request employee updated performance evaluations.

Administrative & Logistics Support:

• Perform general HR administrative tasks (e.g. document management, system updates, record maintenance).
• Coordinate logistics for training sessions, HR events, and other accommodations.
• Support with HR compliance with I-9, EDD, FMLA, Workers’ Compensation and other reporting.
• Open and manage workers compensation claims.
• Handle employee relation matters and assist with conflict resolution.
• Process separation paperwork and conduct exit interviews.
• Initiate and manage employee benefits enrollment and open enrollment processes.
• Attend weekly supervision meetings with designated supervisor(s).
• Attend HR specific training(s) and maintain policy and procedures to comply with all regulations.
• Assist with other duties as assigned by the HR team.

Qualifications

• Bilingual (Spanish and English) - Required
• Education: Bachelor's degree in Human Resources or related field - Required
• Experience: Minimum 1 year in an administrative or HR support role – Required
• Preferred if applicant has experience with Paylocity.
• Strong proficiency in data analysis and HR reporting
• Excellent verbal and written communication skills
• Proficient in Microsoft Word, Excel, and other office software
• Strong organizational skills with the ability to manage multiple tasks and priorities
• High attention to detail, confidentiality, and the ability to work independently and as part of a team
• Ability to work flexible hours, including possible overtime

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

Intellectual

• Problem Solving - identify and resolve problems in a timely manner; develop alternative solutions; work well in group problem solving situations; use reasoning and display positive attitude even when dealing with emotional topics.

Interpersonal

• Consumer Relations - manage difficult or emotional consumer situations; respond promptly to consumer needs; respond to requests for service and assistance; meet commitments.
• Interpersonal Skills - focus on solving conflict, not blaming; maintain confidentiality; keep emotions under control; remain open to others' ideas and try new things.
• Oral Communication - speak clearly and persuasively in positive or negative situations.
• Written Communication - write clearly and informatively; edit work for spelling and grammar; have ability to read and interpret written information.
• Teamwork - balance team and individual responsibilities; exhibit objectivity and openness to others' views; give and welcome feedback; contribute to building a positive team spirit; put success of team above own interests; support everyone's efforts to succeed.

Organization

• Ethics - treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; uphold organizational values.

Self-Management

• Judgment - display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision- making process; make timely decisions.
• Motivation - measure self against standard of excellence.
• Planning/Organizing - prioritize and plan work activities; use time efficiently; plan for additional resources; develop realistic action plans.
• Professionalism - approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments.
• Safety and Security - observe safety and security procedures; determine appropriate action within guidelines; report potentially unsafe conditions; use equipment and materials properly.
• Adaptability - adapt to changes in the work environment; manage competing demands; change approach or method to best fit the situation , have ability to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - be consistently at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time.
• Dependability - follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commit to changes in work schedule when necessary to reach goals; complete tasks on time or notify appropriate person with an alternate plan.
• Initiative - volunteer readily; seek increased responsibilities; ask for and offer help when needed.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Well versed in using the Internet, Word processing, e- mail, and AI tools.

Registrations:

• Valid California Driver's license.
• Must pass pre-employment and maintain a clean criminal background screening / fingerprint clearance while employed
• Must pass health screening and TB testing
• First Aid and CPR certification (training is provided by employer)

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job, the employee is regularly required to stand, walk, use hands and fingers, handle, or feel. reach with hands and arms and talk or hear. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee is expected to interact physically with consumers.

The employee must regularly lift and /or move up to 10 pounds, occasionally move/push up to 25 pounds.

Work environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate. Employees may be exposed to noise.

Job Type: Full-time

Pay: $26.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Human resources: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person