Human Resources Coordinator

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

1. Provide administrative support to HR team in all areas of human resources.

2. Maintain accurate and up-to-date employee records in both physical and electronic formats.

3. Assist with recruitment efforts including posting job ads, screening resumes, scheduling interviews, and preparing new hire paperwork.

4. Coordinate onboarding and orientation processes for new hires.

5. Assist in benefits administration, including enrollments, changes, and responding to employee questions.

6. Track and maintain HR reports such as employee attendance, training logs, and compliance audits.

7. Tracks and maintains accurate records of employee training hours, documentation, and reporting in compliance with reimbursement requirements under the California Employment Training Panel (ETP) program.

8. Assists employees with Leave of Absence (LOA) requests by initiating Basic claims and coordinating with the third-party administrator. Collects and tracks required documentation (e.g., medical certifications), monitors the Basic system for updates, and ensures timely delivery of notices to employees (e.g., Designation Notices, Eligibility Letters, Denial Letters). Accurately tracks leave balances, coordinates with payroll, and communicates status updates to employees, supervisors, and the HR team. Provides routine reports to the Director of HR for employees nearing exhaustion of their 12-week entitlements. Ensures compliance with all LOA-related documentation and secure maintenance of medical records.

9. Help coordinate employee engagement and recognition activities.

10. Respond to employee inquiries regarding policies, procedures, and HR services in a timely and professional manner.

11. Support offboarding processes, including exit interviews and termination documentation.

12. Maintain confidentiality of employee records and sensitive information at all times.

13. Ensure compliance with federal, state, and local employment laws and internal HR policies.

• Assists the manager with HR projects.

15. Other duties as assigned.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday and occasionally Saturday. This position can regularly require long hours.

Travel

Travel is primarily local during the business day.

Qualification

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

• 1–2 years of HR or administrative experience; HR internship experience may be considered.

• Familiarity with employment laws and HR best practices.

• Strong organizational and time management skills.

• Excellent interpersonal and written communication skills.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with HRIS preferred.

• Bilingual in Spanish/English.

Competencies

• Communication.
• Critical Evaluation.
• Relationship Management.
• Ethical Practice.

Supervisory Responsibility

This position has no supervisory responsibilities.

Summary/Objective

The Human Resources Coordinator provides administrative support to the HR department and assists with day-to-day human resources operations. This role supports HR functions such as recruitment, onboarding, employee records, benefits coordination, training logistics, attendance, and general employee inquiries. The ideal candidate is highly organized, detail-oriented, and committed to delivering excellent customer service to both employees and leadership.