Human Resources Coordinator

Human Resources Coordinator

25-104

Our philosophy is that a company could be both dedicated to fostering a pro-employee work atmosphere and maintain an unwavering commitment to excellence by providing the highest quality of achievement in service to their customer.

Invariant Corporation is seeking a Human Resources Coordinator to support the benefits, onboarding, and other HR functions of our growing team. The ideal candidate will be highly organized, detail-oriented, and eager to contribute to a professional environment supporting the HR function and employees at all levels of the organization.

Key Responsibilities

Onboarding Support

• Coordinate pre-hire steps, new-hire documentation,
• Set up new employees in HRIS, SharePoint workflows, and digital personnel files.
• Maintain onboarding checklists, forms, and templates to ensure a smooth Day One experience.

Benefits Support

• Provide first-line assistance for benefit questions and direct employees to appropriate resources.
• Process benefit enrollments, changes, and terminations accurately.
• Prepare benefit materials and assist with annual open enrollment.
• Assist with 401(k) eligibility tracking, required notices, and basic leave tracking (FMLA, STD, LTD).

HRIS & Data Integrity

• Enter and update employee information in Humanic (hires, terminations, status changes, pay updates).
• Run basic HR reports and assist with data audits and cleanup projects.
• Maintain SharePoint HR sites, permissions, and document libraries.

HR Records & Compliance

• Maintain digital personnel and benefits records in accordance with policy, ISO standards, and regulatory requirements.
• Support completion and tracking of policy acknowledgments and compliance forms.
• Assist with preparing documentation for internal and external audits.

HR Operations & Employee Support

• Provide timely customer service through email, phone, and in-person interactions.
• Manage the HR inbox and route inquiries appropriately.
• Support HR meetings, training sessions, employee recognition initiatives, and culture programs.
• Create and maintain Microsoft Forms and assist with SharePoint workflow automation.
• Assist with document updates, SOPs, checklists, and HR communications.
• Maintain HR supplies, templates, and standardized forms.

Confidentiality & Professional Conduct

• Handle sensitive information with discretion and maintain strict confidentiality.
• Communicate professionally and represent HR with a service-oriented approach.
• Support HR leadership with special projects as assigned.

Requirements

• High school diploma or equivalent required; some college coursework
• 1-3 years of experience in HR, administrative support, onboarding, or office coordination.
• Strong computer literacy, including Microsoft Office and SharePoint.
• Experience maintaining confidential files and handling sensitive data.
• Professional written and verbal communication skills.
• Strong interpersonal skills and ability to provide reliable internal customer service.

Preferred Qualifications

• Experience in a federal contractor environment.
• Familiarity with a Human Resources Information System.
• Exposure to ISO 9001 or AS9100D documentation standards.

Minimum Traits and Competencies

• High integrity and ability to maintain confidentiality.
• Strong organizational skills and attention to detail.
• Professional communication skills (written and verbal).
• Customer-service orientation; supportive, helpful demeanor.
• Ability to juggle multiple tasks with accuracy and follow-through.
• Comfort with digital tools: SharePoint, Microsoft Forms, Excel, Outlook, HRIS systems.
• Ability to work collaboratively across all departments and levels of the organization.

Essential Functions

Work Environment

• Professional, climate-controlled office setting (100%).
• Frequent communication with employees, supervisors, verbally and in writing (100%).
• Occasional movement between offices, conference rooms, and buildings (10-15%).

Physical Requirements

• Sitting: Frequently required for extended periods while performing computer-based work, HRIS transactions, benefits processing, and onboarding documentation (up to 80-90%).
• Standing/Walking: Occasional standing, walking, or moving between buildings or meeting spaces (10-20%).
• Mobility: Ability to use stairs or elevators when accessing different floors or departments as needed.
• Lifting/Carrying: Occasional lifting of office materials files, typically up to 10-15 pounds.
• Repetitive Motion: Frequent keyboarding, handling documents, and operating office equipment.
• Vision/Hearing: Ability to read digital screens and written materials and to communicate in person, by telephone, and in virtual meetings.

Equipment and Machines

• Requires the ability to operate a personal computer, telephone, printer, copier, scanner, and other general office equipment (100%).
• Use of platforms such as Microsoft Teams, SharePoint, Excel, Outlook, and digital forms is required for daily HR operations.

Attendance

• Standard work schedule is Monday through Friday, generally between 8:00 a.m. and 4:30 p.m. Central Time.
• While the position is primarily Monday-Friday, occasional small tasks outside standard hours may be needed to meet onboarding or benefits-related timelines.

Other Essential Functions

• Grooming and dress must be appropriate for the position and must not impose a safety risk or hazard to the employee or others.
• Proof of U.S. Citizenship is required for positions requiring a security clearance.