Human Resources Coordinator

Job Summary:
The HR Assistant plays a key role in supporting the Human Resources department by handling administrative tasks,
assisting with recruitment and onboarding, maintaining employee records, and ensuring compliance with company

policies and labor regulations for a dedicated team in a nonprofit environment. This position requires strong
organizational skills, attention to detail, and the ability to maintain confidentiality.

Skills/Experience:
 Education: High school diploma or equivalent required; Bachelor’s degree in HR or related field preferred.
 Experience: 1–2 years in HR or administrative role.
 Technical Skills:
 Proficiency in MS Office Suite (Word, Excel, PowerPoint)
 Familiarity with payroll software.

Strong organizational and multitasking abilities.
 Excellent communication and interpersonal skills.
 High level of confidentiality and professionalism.
Essential Functions/Responsibilities:

Human Resources Duties
 Maintain accurate and up-to-date employee records in HR systems. (Paycor)
 Prepare HR-related documents such as contracts, offer letters, and termination notices.
 Assists with payroll processes and keeps track of time off plans.
 Supports benefits administration tasks such as enrollment, changes, and communication with employees.
 Handle filing, scanning, and organizing HR documentation.
 Assist with HR-related reporting for grants, audits, and board meetings.
 Supports HR projects and process improvements to enhance department operations.
 Assists with coordinating training schedules for employees.

Recruitment & Onboarding
 Post job openings on job boards and company website.
 Screen resumes and schedules interviews.
 Communicate with candidates throughout the hiring process.
 Coordinate the full onboarding of new hires, including preparing welcome materials and conducting
orientation sessions.
 Maintains accurate applicant tracking and recruitment records.

Employee Relations & Compliance
 Respond to employee inquiries regarding HR policies, benefits, and procedures.
 Ensure compliance with labor laws, company policies, and safety regulations.
 Help organize employee engagement activities and training programs.
 Support performance review processes and maintain related documentation.
 Handle employee relations issues and escalate as needed.
 Ensure compliance with OSHA and workplace safety standards.

HR Reporting & Data Management
 Generate reports on HR metrics such as turnover, absenteeism, and recruitment progress.
 Track and monitor employee attendance and leave records.
 Maintain confidentiality of sensitive employee information.

Additional Duties
 Assist with internal audits and compliance checks.
 Coordinate with other departments for HR-related needs.
 Support HR projects such as diversity initiatives, wellness programs, and policy updates.

Expectations:
 Attention to detail and accuracy
 Ability to work independently and as part of a team.
 Problem-solving and adaptability.
 Passion for animal welfare and nonprofit work.

Physical Requirements:
 Prolonged periods of sitting at a desk and working on a computer.
 Ability to lift up to 10–20 pounds occasionally (such as files, office supplies, or HR materials).
 Must be able to navigate an office environment, including walking, standing, bending, and reaching as
needed.
 Ability to operate standard office equipment such as a computer, telephone, copier, and scanner.
 Ability to communicate clearly in person, over the phone, and in writing.
 May require occasional travel between company locations or off-site meeting venues.