Human Resources Coordinator

Primary Purpose

The Human Resources Coordinator is an integral part of the HR team and will collaborate closely with the Associate Director of HR & Staff Development to coordinate events, trainings and recruitment. This role will be instrumental in HR communications, recruitment, and scheduling so that all employees have a positive and engaging experience throughout their tenure. The ideal candidate will possess excellent communication skills, attention to detail, and a passion for creating a supportive and inclusive workplace culture.

Education and Experience

• 2+ years of experience in HR, with a focus on onboarding, employee engagement, training, talent acquisition or related areas.
• The ability to work with sensitive and confidential information.
• Exceptional customer service skills
• Experience with HR standard software
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Must have a strong work ethic and a high level of professionalism.
• A high-level organization and attention to detail are an absolute must.
• Proven ability to interact with new hires and collaborate closely with the onboarding team, peers, recruiters, and hiring managers to optimize the hiring process.

Minimum Qualifications

• Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.
• Become BCU/QED (Background Check Unit/Qualified Entity Designee) within three months.

Essential Duties, Responsibilities and Core Competencies

• Responsible for recruitment, and internship process for all open positions at Kairos including managing all internal and external job postings.
• Prepare and post advertisements for Jobs and training opportunities to the community through social media.
• Work closely with hiring managers on recruitment needs, process, and interviewing
• Create and distribute new hire paperwork and welcome packages including employee ID badges, agency swag, and business cards.
• Attend Job Fairs, community events, etc. to create recruitment exposure
• Conduct new hire wage workups and job offers for HR Director approval
• Serve as back up for orientation.
• Update and maintain employee job descriptions.
• Maintain accurate records and tracking of employee trainings and certifications and recruitment documentation, including monthly reminder emails as needed.
• Update and maintain information on the HRIS, UKG, including announcements, flyers, Team Dashboard, phone lists, employee anniversaries, benefits information etc...
• Answers frequently asked questions from applicants and employees relative to standard policies, hiring processes, etc. refers more complex questions to appropriate senior-level HR staff or HR Director.
• Participate in Staff Empowerment committee and may be appointed to participate and/or take minutes for other HR-related committees and/or special projects.
• Assist with planning and execution of employee engagement activities including special events, the Annual All Staff, Leadership meetings, and Training events.
• Order, track, and distribute agency giveaways and swag for events.
• Create, maintain and assign surveys in UKG and Survey Monkey.
• Seek out, create, and maintain employee perks.
• Track payments/expenses related to training offered to external partners.
• Collect feedback from interviewers and candidates following interviews and ensure that all relevant parties are informed of outcomes.
• Serve as the on-site point of contact for HR office operations in the Grants Pass office.
• Help coordinate office logistics, supply management, mail and package handling, maintenance requests, security access, space setup, and visitor management).
• Ensure the office maintains a professional, organized, and welcoming atmosphere that reflects Kairos culture and values.

In order to be considered for a position with Kairos, applicants must meet and agree to the following requirements:

• Meet all Education and/or Experience Requirements listed for the specific position.
• Provide references upon request.
• Request official transcripts upon offer of employment.
• Provide proof of current, valid Oregon Driver’s License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.
• Obtain and maintain current CPI Verbal De-Escalation Certification during employment.
• Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) certification during employment.
• Obtain a Food Handler's Card once employed.

What it means to become a member of the Kairos Team:

Who We Are

Since 1977, we have sought to focus on each instant as providing an opportunity for a therapeutic intervention, a teachable moment. We collaborate with young people, families, and communities across Oregon to provide intensive mental health services and instill hope. We understand and value mental and emotional wellness, and aim to provide opportunities for understanding, healing, and growth in safe and stable environments where every client can achieve excellence.

Mission

"We collaborate with young people, families, and communities to provide intensive mental health services and supports, promote mental wellness, and instill hope."

Vision

A region of communities that understands and values mental and emotional wellness, in which all youth and their families have appropriate support and care.

Values

We value:

Dignity, respect, and appreciation for those we serve and each other
Opportunity for understanding, healing, and growth
Safe and stable environments
Individual voice and diversity
Excellence and achievement
Identifying options when none seem available
Innovation
Lifelong learning
Resilience and recovery

Benefits

Benefits paid by Agency for all full time Kairos Employees (.75 FTE to 1.0 FTE):
Medical Insurance - base plan employee premium paid in full
with $3500.00 HSA deductible buy down by Agency
Basic Life and AD&D Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Employee Assistance Program
Additional Voluntary Benefits available for all full time Kairos Employees (.75 FTE to 1.0 FTE):
Dental Insurance
Vision Insurance
Critical Illness and Accident Insurance
Life Insurance
Flexible Spending Account (FSA)
Dependent Care Flexable Spending Account (DCFSA)
Retirement Benefits available to all Kairos Employees:
401K Contributions
3% Employer Matching after 1 year and/or 1000hrs of service
3% Employer Contribution after 1 year and/or 1000hrs of service
Paid Time Off available to all full time Kairos Employees (.75 FTE to 1.0 FTE)

Holiday Paid Time - available to all full time Kairos Employees (.75 FTE to 1.0 FTE) based on scheduling

6 standard holidays (after 90 days of employment)

4 floating holidays (after 90 days of employment)

Paid Oregon Sick Time Off available to all Kairos Employees

Bilingual Premium