Human Resources Coordinator

Job Overview
The purpose of the coordinator for HR and Payroll is to coordinate the payroll administration, benefits management, and limited financial accounting functions of the Episcopal Diocese of Ohio, while also providing strategic human resources support to diocesan staff and congregations.

This position supports sound HR practices that align with the mission and vision of the diocese and ensures accurate financial reporting, strong internal controls, compliance with applicable regulations, and effective stewardship of diocesan resources.

This opportunity is a temp-to-hire role, working 25–30 hours per week, with full time hire potential following an initial 90-day review period.

Responsibilities/Essential functions of the position

Benefits Administration

• Assume responsibility for all benefits coordination, including annual enrollment, plan changes or adoptions, and ongoing administration.
• Reconcile monthly benefits invoices and ensure accurate payroll deductions.
• Serve as primary liaison with benefits providers and resolve discrepancies.
• Support performance management initiatives by assisting with employee evaluations, training & development programs, and succession planning activities.
• Manage benefits administration tasks including enrollment, changes, and inquiries related to health insurance, workers' compensation, and other employee benefits using platforms like ADP or Paychex.
• Maintain accurate HR data entry and records in HRIS systems such as Oracle HCM, SAP SuccessFactors, or UltiPro while ensuring data collection integrity.
• Assist with compliance activities related to FMLA (Family and Medical Leave Act), OSHA (Occupational Safety and Health Administration), affirmative action planning, and labor law adherence.
• Support change management projects by coordinating organizational design initiatives and workforce management strategies using tools like Kronos or Dayforce.
• Handle employee relations issues with professionalism, applying conflict management skills to foster a positive work environment.

Human Resources Administration

• Coordinate, manage, and process payroll for diocesan staff and related entities, ensuring accuracy, compliance, and proper reporting.
• Resource and equip the Bishop’s staff and congregations with HR tools including letters of agreement, job descriptions, compensation guidance, benefits information, policies, and best practices.
• Recruit, hire, and onboard new diocesan staff and assist parishes as requested.
• Draft, update, and maintain personnel policies and the Bishop’s Staff manual.
• Manage and conduct background checks for diocesan staff and congregations.
• Work with the Diocesan Personnel Committee to develop best practices in compensation, wage data analysis, and HR compliance.
• Collaborate with the Canon for Beloved Community to support equitable hiring practices and safe workplace culture.
• Manage clergy licensure processes and track annual clergy status reports.

Additional Responsibilities

Accounting & Financial Management (secondary role as needed)

• Prepare and post journal entries.
• Perform monthly account reconciliations, including payroll, benefits, and related balance sheet accounts.
• Support preparation for annual audits, including gathering documentation and responding to auditor requests.
• Assist in preparing financial reports and special financial analyses as requested.
• Ensure compliance with applicable federal, state, and church reporting requirements related to payroll and benefits.
• Maintain accurate financial records related to compensation, benefits, and personnel costs.
• Assist with budget preparation and monitoring related to personnel expenses.

Qualifications

• Bachelor’s Degree or equivalent education in Accounting, Finance, Business Administration, Human Resources, or related field preferred.
• 5 or more years of progressively responsible experience in accounting, bookkeeping, or financial administration required.
• 7 or more years' experience with payroll processing and benefits administration required.
• Working knowledge of general ledger systems, account reconciliation, and audit preparation.
• Prior HR generalist experience preferred.
• Demonstrated ability to maintain strict confidentiality and ensure the integrity of financial and personnel records.
• Strong interpersonal skills with the ability to work effectively with clergy, staff, and lay leaders.
• Familiarity with payroll/HRIS systems.
• Ability to attend required Diocesan training for Safe Church and Dismantling Racism.
• Ability to hold confidential the sensitive information and meetings that take place with the bishop’s staff

Working Relationships

The coordinator works with diocesan staff and members of the wider community (both within and external to the diocese) in the following ways:

• HR resources
• Payroll support
• Benefits support

Essential knowledge/skills/abilities

• General office software
• Google suites, specifically Drive, Shared Drives, Docs, Sheets, Gmail, and Google Calendar
• Web based communication and project software, specifically Slack, Monday.com, and (Church Management Systems - ChMS)
• Multiple range of OS knowledge specifically, Windows, macOS, etc.

Core Competencies

• Financial Stewardship: Demonstrates strong understanding of accounting principles, internal controls, and fiduciary responsibility. Ensures accuracy, transparency, and compliance in all financial matters.
• Attention to Detail: Consistently attends to the many small pieces which must be assembled into an organized whole; identifies and resolves discrepancies; ensures financial data accuracy.
• Integrity and Trust: Is seen as trustworthy by others; practices direct, honest, and transparent communication; maintains strict confidentiality; responds to all situations with constancy and reliability.
• Organization and Prioritization: Strong organizational skills with the ability to manage multiple deadlines, financial cycles, and HR processes simultaneously.
• Compassion and Care: Demonstrates care and empathy in HR matters while maintaining professional and Safe Church boundaries.
• Team Orientation: Shows interest, skill, and success in team environments; collaborates effectively with finance, HR, clergy, and lay leadership.

Physical Requirements/Work Environment

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

WORK SCHEDULE

The Coordinator for HR and Payroll will work primarily from the diocesan offices in downtown Cincinnati. In line with other staff schedules, Tuesdays are required office days and one day of remote work per week is available. This is a part-time position. Normal work schedule is 25-30 hours a week. During peak times hours may increase with prior authorization. Expected workdays are Monday-Friday, and occasional evening, overnight or weekends may be required to meet the responsibilities of the position.

TRAVEL REQUIRED

Limited travel is not expected for this position.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

We're an equal opportunity employer.

Pay: $25.74 - $31.00 per hour

Expected hours: 25.0 – 30.0 per week

Work Location: In person