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Human Resources Coordinator II-Absence Management
JOB_REQUIREMENTS
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Position Information
Working Title of Vacant Position
Human Resources Coordinator II-Absence Management
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
HUMAN RESOURCES
Division
HUMAN RESOURCES
Requisition Number
2025471
Number of hours worked per week
40
Work Schedule
Monday – Friday 8:00am – 5:00pm. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Work Site Location
Chesapeake, VA
Position Driving Requirement
N - Never
Pay Grade
GE08
Pay Basis
Semi-Monthly
Advertised Salary
$46,995-$62,269; Depending on qualifications and experience.
Job Description
The City of Chesapeake’s Department of Human Resources is seeking a detail-oriented and highly organized HR Coordinator II to support and administer the City’s Absence Management programs. This role is critical in ensuring compliance and consistent application of policies related to employee leaves and accommodations.
Key Responsibilities:
- Administer the City’s Absence Management processes, including but not limited to:
- Family and Medical Leave Act (FMLA)
- Short-Term Disability (STD)
- Leaves of Absence (LOA)
- Temporary Restricted Duty assignments
- Serve as a subject matter expert on absence-related policies and procedures.
- Ensure timely and accurate processing of documentation related to employee leave and return-to-work status.
- Communicate effectively with employees, supervisors, and medical providers to gather information and provide updates.
- Maintain confidential records and track leave usage in accordance with applicable laws and City policy.
- Resolve complex issues using sound judgment and problem-solving skills.
- Provide guidance and training to City departments regarding absence management practices.
Qualifications:
- Strong attention to detail with excellent organizational skills.
- Effective written and oral communication abilities.
- Proven problem-solving and analytical thinking.
- Demonstrated ability to handle sensitive information with discretion.
- Experience in human resources or absence management preferred.
The City of Chesapeake offers an exceptional range of benefits.
Required Qualifications
VOCATIONAL/EDUCATIONAL REQUIREMENT: Requires any combination of education and experience equivalent to an associate’s degree in human resources management or a closely related field.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/educational standard, this class requires a minimum of one year of related experience.
SPECIAL REQUIREMENT: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
EXPERIENCE REQUIREMENT: In addition to satisfying the vocational/educational standard, this class requires a minimum of one year of related experience.
SPECIAL REQUIREMENT: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Posting Detail Information
Job Open Date
12/05/2025
Job Close Date
12/19/2025
Open Continuous
No
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
S=Sedentary - Exerting up to 10 lbs. occasionally or small weights frequently; sitting most of the time.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Rarely- Less than 1 hour per week.
Sitting
Continuously- 2/3 or more of the time.
Walking
Rarely- Less than 1 hour per week.
Lifting
Rarely- Less than 1 hour per week.
Lifting Amount
Exerting up to 10 lbs
Carrying
Rarely- Less than 1 hour per week.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
N = Never
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
N = Never
Handling
N = Never
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
N = Never
Crouching
Never- Never occurs.
Crawling
Never- Never occurs.
Bending
Never- Never occurs.
Twisting
N = Never
Climbing
Never- Never occurs.
Balancing
Never- Never occurs.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
N = Never
Machines, Tools, Equipment and Work Aids Used
Computer, Fax, Copier
Protective Equipment Required
None
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
N = Never
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
N = Never
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
N = Never
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Occasionally- Up to 1/3 of the time.
Emergency Situations
N = Never
Frequent Change of Tasks
N = Never
Irregular Work Schedule/Overtime
N = Never
Performing Multiple Tasks Simultaneously
Rarely- Less than 1 hour per week.
Working Closely with Others as Part of a Team
Occasionally- Up to 1/3 of the time.
Tedious or Exacting Work
Rarely- Less than 1 hour per week.
Noisy/Distracting Environment
N = Never
Other
N = Never
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Due to staffing limitations, assistance can be provided for the essential functions on a temporary basis only.
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
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