Human Resources Coordinator (Internship Coordinator) / 60016592

Job Responsibilities

• Oversee the Agency's Internship Program. Responsible for coordinating the internship hiring process for the spring, summer and fall cohorts to include building a calendar with important dates for each cohort. Communicates with budgets to secure approval of allotted intern slots per cohort, their dates of employment and hourly rate of pay. Collaborates with communications to ensure timely publication of announcements regarding upcoming internship cohorts in the agency’s weekly newsletter, prior to the start of recruiting for a new intern cohort. Initiates outreach to partnerships, colleges and external organizations to promote the upcoming cohort.
• The Intern Coordinator (IC) will be responsible for creating and submitting the personnel transaction form (114 electronic form) with an up-to-date position description for approval to initiate the posting of the intern positions. Advertise intern openings on the state’s recruitment website and other external sources. Conducts application prescreening for positions and refers applications that meet the minimum qualifications to the hiring managers based on their area of study. Works closely with various program staff to assist in facilitating a seamless transition for the candidate from the interview to onboarding. Participates in intern selection panels to ensure consistency and alignment with the program goals. The Internship Coordinator is responsible for maintaining an up-to-date record of interns who have been selected. This list serves as the primary source for providing timely updates to the 114 team regarding intern onboarding and offboarding.
• The Internship Coordinator will conduct a dedicated intern orientation session following the completion of the initial new hire orientation. Responsible for preparation and delivery of the position description for signature after onboarding. The Internship Coordinator will conduct weekly face-to-face check-in meeting alternating between hiring managers ad interns. The check-ins will provide support to the intern and their hiring manager, address any concerns and monitor progress. The IC will send out email reminders and updates to interns, hiring managers and/or relevant stakeholders to help keep tasks and timelines on schedule.
• The internship Coordinator serves as the face of the agency at career fairs, college recruitment events, and community partner engagements. Recruit candidates for the agency’s internship program as well as other open positions across the department and builds relationships with contacts.
Performs other related duties as assigned. The Internship Coordinator will serve as back up to the human resources front desk when the HR Assistant is out of the office and/or during lunch periods. Regularly reviews and updates policies and procedures to ensure it is evolving with the program needs.

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children.
• 15 days annual (vacation) leave per year.
• 15 days sick leave per year.
• 13 paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

Minimum and Additional Requirements

A bachelor’s degree and relevant experience.

An equivalent combination of experience and education may be considered with prior State Human Resources approval.

Additional Requirements:

• Valid driver's license.

Preferred Qualifications

• Experience in human resources.
• Demonstrates effective public speaking skills in presenting information to groups of varying sizes.
• Knowledge of principles and practices of human resources management; knowledge of policies and procedures.
• Knowledge of federal laws and state regulations impacting human resources management.
• Ability to analyze needs and resources and to recommend and communicate solutions effectively.
• Knowledge and understanding of recruiting and the recruitment system.
• Excellent communication skills.
• Ability to work both independently and as a part of a team.
• Exhibits strong organizational skills and effectively manages multiple tasks and priorities in a professional environment.
• Demonstrates superior customer service skills.

Additional Comments

Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position. Supplemental questions are considered part of your official application for qualification purposes. All applicants must apply online. All correspondence from the Office of Human Resources will be through electronic mail.

The South Carolina Department of Health and Human Services is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.