Human Resources Employee Data Analyst

Description

With general supervision from the Human Resources Director, coordinates and implements personnel transactions relating to personnel/payroll related functions for County employees. Maintains various personnel records via HRIS systems, and provides training and support to user departments regarding the County’s automated payroll/personnel system. Meets with employees as they prepare for retirement to assist in processing of retirement paperwork. Processes and verifies retro pay for employees. Verifies salary tables for annual changes. Facilitates financial wellness training for county employees. Acts as department liaison with MERS at direction of Human Resources Director.

Essential Functions

• Serves as liaison to user departments processing employee transactions. Provides support to all County Department representatives on utilization of the on-line Personnel Action Request (PAR) system for payroll maintenance and other related functions. Explains policies and procedures for implementation to users.
• Provides employee information for agencies outside of Ingham County, including third party administrator accounts, MERS retirement and deferred compensation representatives, and HRIS software providers.
• Updates the County’s payroll system for all County positions ensuring that all personnel/payroll information is up-to-date and accurate. Determines appropriate pension codes, union dues and accruals based on individual and union. Coordinates with the Payroll Administrator to facilitate eligible payoffs in compliance with County labor agreements and/or separation agreements. Processes step increases. Calculates and/or verifies rates for individuals working temporarily out of class.
• Processes leave time accruals and payroll deductions, including direct deposit, deferred compensation, Section 125, union dues, United Way and various other deductions.
• Maintains County-wide sick leave donation bank. Processes sick leave donations and coordinates activity with department timekeepers each pay period.
• Utilizes computer systems and personnel files to retrieve employment data and disseminates information as appropriate in accordance with established procedures.
• Performs retroactive pay calculations and overpayment calculations for repayment agreements with employees. Conducts internal audits to calculate payments and/or overpayments, as required. Performs internal audits for the retirement process and to coordinates with MERS and Financial Services to ensure proper service credit and wages are reported for specific timeframes as warranted for each potential retiree as well as MERS audits of records. Communicates corrections in reporting to Financial Services.
• Researches and prepares payroll reports for review and analysis of historical information. Reviews internal reports for accuracy, identifies discrepancies and corrects inaccuracies.
• Reviews leave benefit payout calculations prepared by Financial Services, bases on knowledge of for collective bargaining agreements the employee’s history and other data as required.
• Processes various retirement forms and audits payroll records for MERS and deferred compensation plans to confirm wages, accrual payouts and services credit.
• May process accounts payable and receivable for the Department.
• Initiates and updates appropriate tables to implement changes within collective bargaining agreements and personnel policies as well as reclassifications. Update changes in position control directory as necessary.
• Identifies system and/or software failures and analyzes and determines corrective actions.
• Creates employee master for all new hires in the payroll system. Initiates the new hire orientation process. Responds to questions regarding salaries, retirement, and forms.
• Responds to questions from employees, retirees and Ingham legal counsel regarding pension issues.
• Ability to meet deadlines in a timely manner, change focus on projects as needed and multitask.
• Dependable and regular attendance required.
• Ability to handle stressful situations on an occasional basis.
• Ability to maintain excellent customer service during stressful situations.

• Performs other duties as assigned.
• Must adhere to departmental standards in regard to confidentiality and other privacy issues.
• During a public health emergency, the employee may be required to perform duties similar to, but not limited, to those in his/her job description.

Employment Qualifications

Education: Associate’s degree in Business Administration, Human Resources, Computer Information Systems, or related areas.

Experience: Three years of experience in HRIS or closely related setting. Previous work experience in Human Resources preferred. Experience with BS&A preferred.

Other Requirements: Access to reliable transportation, occasional travel required. Extensive Word product software knowledge is preferred.

Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Requirements and Working Conditions

Working Conditions:

• This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions.
• This position is required to travel for meetings and appointments.

• This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
• This position’s physical requirements require periodic stamina in standing, walking, traversing, climbing, balancing, stooping/crouching, squatting, kneeling, crawling, and pinching.
• This position’s physical requirements require regular stamina in twisting, bending, lifting, carrying, pushing, pulling, reaching, grasping, and handling.
• This position’s physical requirements require continuous stamina in sitting, typing and enduring repetitive movements of the wrists, hands or fingers.
• This position performs sedentary work requiring a negligible amount of effort in the physical requirements above.
• This position primarily requires close visual acuity to perform tasks within arm’s reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc.
• This position requires the ability to communicate and respond to inquiries both in person and over the phone.
• This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer.
• This position requires the ability to handle varying and often high levels of stress.