Human Resources Generalist

About the Company

Aligned with Saudi Arabia's Vision 2030, we harness the Kingdom's rapidly developing talent and technological advancements to support economic diversification and drive industry transformation through cutting edge AI, computer vision, and automation. Our solutions are strategically designed to empower startups and enterprises with a competitive edge by leveraging local talent and infrastructure, advancing the region's human capital development. Through ethical innovation and transparency focused partnerships, we actively contribute to the Kingdom's ambitious objectives, championing a high tech, sustainable future.

Role Overview

The HR Generalist will support all engineers deployed by managing their end to end HR operations, employee relations, and day to day needs. This role acts as the primary HR contact for onsite employees, ensuring smooth onboarding, travel and visa processing, timesheet governance, and performance coordination. The HR Generalist also collaborates closely with offshore engineers in Pakistan, Egypt, and India, and works with the Codeninja team to maintain compliance and deliver a consistent employee experience.

Employee Relations & HR Support

• Act as the primary HR contact for all engineers and employees working onsite with clients in Saudi Arabia
• Handle day to day HR queries related to salary, insurance, travel, allowances, and policy clarifications
• Maintain a positive employee experience by addressing concerns, resolving conflicts, and escalating issues when needed

Onboarding

• Coordinate end to end onboarding processes for new joiners (documentation, orientation, client site readiness, system access)
• Ensure all documents including visas, medical insurance, contracts, and compliance forms are completed

Offboarding

• Manage exit procedures including notice confirmations, equipment retrieval, clearance forms, and final settlement coordination
• Conduct exit interviews and share insights with HR leadership and country manager
• Ensure timely deactivation of access, benefits, and systems

Travel & Visa Processing

• Coordinate biannual travel cycles for offshore embedded teams
• Support employees in obtaining/renewing visas, Iqama, insurance, and travel documents
• Liaise with travel vendors and government portals where needed
• Liaise with KSA finance team

Attendance, Timesheets & Compliance

• Monthly timesheet submissions, ensuring accuracy and alignment with project delivery expectations
• Flag discrepancies and follow up with employees

Performance Management

• Support hiring managers with periodic evaluations, probation reviews, and performance improvement plans
• Track performance cycles and ensure documentation is timely and complete

HR Administration & Coordination

• Maintain HRIS/employee records and ensure compliance with Saudi labor regulations
• Support local engagement initiatives, team meetups, and recognition activities

Requirements Required Qualifications (Must Haves)

• 2 3 years of experience in HR Generalist, HR Operations, or HRBP roles, preferably within tech, IT consulting, or engineering services
• Strong understanding of Saudi HR processes including visas, Iqama, medical insurance, onboarding, and labor law basics
• Experience managing attendance, timesheets, leaves, and HR documentation
• Excellent written and verbal communication skills in English
• Strong organizational skills and ability to coordinate across multiple teams and countries
• Ability to handle confidential information professionally

Nice to Have

• Arabic language proficiency (reading/writing/speaking)
• Experience working with offshore or multicultural teams (Pakistan, Egypt, India)
• Knowledge of GOSI, Qiwa, and other Saudi HR systems
• Experience supporting employees deployed at client sites

Job Details

• Seniority level: Associate
• Employment type: Full time
• Job function: Human Resources
• Industry: IT Services and IT Consulting

Equal Opportunity Statement

CodeNinja is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, & performance. Female and minorities are strongly encouraged and preferred to apply for the role.