HUMAN RESOURCES GENERALIST

The Management Trust
Position Title: Human Resources Generalist
Location: Irvine, CA
Reporting To: Sr. Manager of Human Resources and Recruitment
Status: Non-Exempt, Full-Time
Salary: $31.25 - $33.65 hourly DOE

COMPANY PROFILE:

The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

EMPLOYEE OWNER POSITION PURPOSE:

As our HR Generalist (HRG), you are charged with two critical tasks – providing high-impact human support to our employees and partnering with your HR Manager (HRM) to ensure smooth day-to-day people operations. This is a unique role that combines heavy admin support (what may be traditionally managed by an HR Assistant) and a high volume of mid-level Generalist duties. As a result, this position requires tremendous organization, the ability to quickly prioritize, and remain calm/positive in the face of demanding needs. Most importantly, this individual must be a consummate professional, team player, and backed by enough HR experience, intuition, and self-awareness to seamless partner with front-line staff through senior management.

JOB DUTIES AND RESPONSIBILITIES:

• Provide support to employees in various HR-related topics, partnering with your HRM on complex issues.
• Provide guidance on policies, procedures, and conflict resolution.
• Support investigations and help maintain a positive, compliant work environment.
• Help identify training needs and development opportunities.

• Use sound discretion and independent judgment, with recommendations that significantly affect business results.
• Periodically visit division locations to ensure a steady connection and engagement across a geographically distributed workforce
• Own the Affiliate Employee (AE) administration process: recruitment, hiring, onboarding, invoice reconciliation, and employee relations
• Maintain employee records, HRIS updates, and personnel files.
• Ensure compliance with labor laws, company policies, and internal HR processes.
• Assist with audits, reporting, and documentation for regulatory requirements.
• Coordinate with the payroll team on corrections and updates.
• Support regional compliance, including Workers Comp, ADA, COBRA, ERISA, FMLA, and other state/federal requirements
• Track and identify meaningful metrics to help us understand what is working well, what is not, and where we might need to improve
• Periodically assist with recruiting to include application review, telephone screening and scheduling in-person interviews. Confer with hiring managers regarding candidates.

• Complete onboarding functions for new employees, including pre-boarding, ensuring onboarding schedule is established with hiring manager as well as scheduling/coordinating of required training. Completion of all required paperwork and start of employee files.
• Complete exit documentation and processing for all terminated employees. Conduct exit interviews and provide feedback to HRM.

• Keep us apprised of HR trends, specifically those that affect your assigned regions
• Handle administrative workflow such as electronic onboarding form completion, employee status updates, termination processing, affiliate employee order requests, and routine data entry.
• Other duties and special projects as assigned

QUALIFICATIONS:

• Associate’s degree or higher and/or the equivalent of 3+ years of HR experience
• Knowledge of employment laws (FMLA, ADA, FLSA, EEO, state-specific laws).
• Strong problem-solving, judgment, and conflict-resolution ability.
• Ability to build trust with employees and leaders.
• Time management and organizational skills to handle multiple priorities.
• Customer-service mindset and approachable demeanor.
• Strong Microsoft Office and internet research skills
• Exposure to financials and linking people needs to the bottom-line
• Ability to maintain confidence, confidentially, and composure during sometimes difficult or complex situations
• Ultimate professionalism, communication, and teamwork skills
• Ability to deliver regular, clear, and meaningful updates to all levels of internal and external clients
• PHR/SPHR highly preferred a plus

SPECIAL POSITION REQUIREMENTS:

• Must have reliable transportation
• Must have and maintain a valid driver’s license and vehicle insurance in compliance with Company policy

ESSENTIAL FUNCTIONS:

• Use standard office equipment, including: computer, phone, copier/scanner, etc.
• Be stationary for periods of time
• Relocate up to (25) pounds
• Travel to and from offsite locations

SUPERVISES OTHERS? IF SO, LIST:

• None

SCHEDULE & TRAVEL:

• Monday-Friday from approx. 8:00 am-5:00 pm with Hybrid opportunities
• This position may require occasional long hours to meet business needs
• 10% domestic travel annually

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.

TMT reserves the right to modify this job description at any time based on business need.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.