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Human Resources Intern

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Who we are:
Sterling Group is a family-owned vertically integrated real estate investment services firm started in 1976. Our organization includes development, construction, property management and investment management with a specialty in multifamily housing and self-storage facilities. Our executives are involved daily and work closely with over 375 colleagues in multiple states throughout the Midwest and Southeast. We are looking for self-driven professionals with high accountability and integrity.
Job Summary:
We are seeking a meticulous and organized HR Assistant Intern to assist with the manual transfer of documents and other relevant information from one HR system to another. This position requires a keen eye for detail, strong organizational skills, and the ability to handle sensitive employee data with confidentiality and accuracy. The successful candidate will support the HR team by ensuring data integrity and adherence to established record management systems during the transition process.

As HR Intern you will:
  • Manually export documents (e.g., employee records, contracts, performance reviews) from the current HR system and upload them into the new system.
  • Ensure all exported documents are correctly formatted and free from errors before uploading to the new system.
  • Organize documents in a manner that aligns with the HR department’s filing structure and compliance standards.
  • Assist with inputting or updating employee information in the new HR system when needed.
  • Maintain confidentiality and comply with all privacy regulations when handling employee records and data during the migration process.
  • Review documents for completeness and accuracy during the transfer process, identifying any discrepancies and resolving them promptly.
  • Work closely with HR team to ensure smooth data migration and troubleshoot any system-related issues.
  • Prepare basic progress reports for management on the status of document transfers, noting any delays or issues.
  • Upload documents to employee electronic records as necessary
  • Review, scan, and categorize existing paper employee files.
  • Assist VP of HR and HR Generalist with administrative functions of HR department and specific projects as needed/assigned.
  • Perform all other duties as assigned and needed to help fulfill department and organization’s purpose and mission.
  • Reports to: Vice President Human Resources
Qualifications:
  • High school diploma or equivalent required
  • Pursuing a degree in Business Administration or Human Resources preferred
  • Highly competent in a variety of software HR or office technology platforms including MS Office, Sharepoint and Smartsheet
  • Ability to work independently with exceptional attention to detail
Reports to: Vice President Human Resources

Our goal is customer loyalty. Because we understand that customer loyalty is achieved by exceeding customer's expectations, our company credo is:
"Creating the Sterling Story by exceeding expectations... one customer at a time!"

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