Administrative Assistant Java Autism Services

About the Role:
We’re looking for a dependable and organized Administrative Assistant to help manage daily operations and support our clinical and HR teams. The ideal candidate is detail-oriented, great with communication, and comfortable handling a variety of administrative tasks in a fast-paced environment.

Responsibilities:

• Support daily administrative operations and assist management as needed.

• Handle onboarding documents, employment forms, and HR files for new hires (including RBTs and BCBAs).

• Schedule interviews, follow up with candidates, and assist with offer letter coordination.

• Maintain internal databases, update staff schedules, and organize digital files

• Prepare and send internal communications and emails to staff, partners, and vendors.

• Help with timesheet collection and payroll tracking.

• Coordinate meetings, take notes, and ensure follow-up tasks are completed.

• Assist with office supplies, invoices, and vendor communications.

• Provide general support to the Operations and Clinical teams as needed.

Qualifications:

• 1+ year of administrative or office experience (healthcare or ABA experience preferred).

• Strong communication and organization skills.

• Comfortable with Google Workspace (Docs, Sheets, Drive) and email correspondence.

• Reliable, professional, and able to multitask in a busy environment.

Schedule:
Full-time, Monday–Friday