Human Resources Manager

Job Summary
We are seeking a dynamic and strategic Human Resources Manager to lead our HR initiatives and foster a positive, compliant, and high-performing workplace environment. The HR Manager is responsible for ensuring the company can function and maintain all necessary documents in compliance with applicable regulations. The HR Manager oversees daily office operations, ensuring efficiency by handling administrative and financial tasks, fostering a productive environment, and streamlining workflows. The HR Manager oversees all HR functions, including recruiting, hiring, onboarding, compensation/benefits, employee relations, performance management, training, and legal compliance. The HR Manager serves as a key link between management and staff, fostering a positive culture and aligning HR strategy with business goals. This position requires developing policies as needed, managing HR systems, and handling complex issues, including disciplinary actions, to foster a productive and legally compliant workplace.

Qualifications

• Proven experience supervising HR teams with a strong background in talent management, employee evaluation, and HR program management.
• In-depth knowledge of employment & labor law, OSHA standards, workers' compensation procedures, and benefits administration.
• Strong negotiation skills coupled with excellent communication skills for effective presentation and stakeholder engagement.
• Familiarity with HRIS systems like Oracle HCM, UltiPro, Paychex, Kronos or ADP for payroll processing and data analysis.
• Experience in training & development initiatives aimed at enhancing workforce skills and leadership capabilities.
• Ability to manage multiple projects simultaneously while maintaining attention to detail in process improvement efforts.
• Bachelor's degree in Human Resources Management or related field; advanced certifications such as SHRM-SCP or PHR are preferred.
• Exceptional computer skills
• Must be bilingual (preferably English/Spanish).

Responsibilities

• Develop and implement comprehensive HR strategies aligned with organizational goals, including talent acquisition, succession planning, and organizational design.
• Lead recruitment efforts by managing sourcing channels, conducting interviews, and ensuring a seamless onboarding process through employee orientation programs.
• Oversee performance management systems to evaluate employee performance, facilitate feedback sessions, and develop improvement plans.
• Administer employee benefits programs, including health insurance, retirement plans, workers' compensation, and leave policies such as FMLA (Family and Medical Leave Act).
• Ensure compliance with all employment and labor laws by maintaining up-to-date knowledge of regulations such as OSHA (Occupational Safety and Health Administration), the ADA (Americans with Disabilities Act), and other relevant statutes.
• Manage HRIS (Human Resources Information System) platforms such as Auris or Homebase for data collection, reporting, payroll processing, and HR analytics.
• Handle employee relations issues by mediating conflicts, conducting investigations, and implementing conflict management strategies to promote a positive work environment.
• Support senior leadership through strategic planning initiatives related to human capital management and change management processes.

I) Phone Management

a. Demonstrates professional phone manners at all times

b. Answer all phone calls that come directly to the HR Manager

c. Check all voicemail throughout the day

d. Direct phone calls to the proper departments when applicable

II) Electronic Data System

· Responsible for end-to-end payroll processing, including data entry, wage calculation, tax compliance, and payment distribution

· Enters payroll for the company in a timely and accurate manner biweekly

· Administer all related correspondence, including receiving incoming orders and remitting payments to appropriate state disbursement units or agencies.

· Handle child support, garnishment, or any other employee’s deduction

· Manage and deliver outgoing payroll-related correspondence, including certified mail, when applicable.

· Tracking all new employees/daycare center members who will be added to the Auris payroll platform.

· Onboard all new employees- complete paperwork, tour, ensure all documents needed have been collected, sign up for CPR/First aid, DIAL training, background checks, send for testing (TB, Drug, Alcohol, etc.)

· Keep the KARES system up to date

· Provides data entry support

· Run reports as needed

· Handle all employee issues in a professional manner

· Manage and maintain all employee documents and company documents

· Track company expenses related to payroll and health insurance benefits

· Submit payments on time for pre-screening tests

· Ensure the company is running efficiently and in compliance with all regulations

· Recruit and interview potential employees

· Keep track of all legal documents, licenses, and employee files, and ensure all are up to date.

· Pay all bills on time and keep records.

· Call contractors when necessary – Terminix, custom bytes, LG&E, Roofing, etc.

· Manage W2s & 1099s, deliver W9 when necessary & correct errors when necessary

· Prepare all documents needed for onboarding and any new documents

· Work closely with attorneys to handle legal matters as needed

· Handle workers' compensation

· Perform employee verification with third parties when necessary

· Provide reports to the Department of Labor when necessary.

· Keep the ACA system up to date.

· Manage employees' health and complementary insurance.

· Provide information/reports to the health insurance company.

· Handle the 401k system

· Handle employees’ PTO, Vacation when applicable

· Handle FMLA and any other employee’s benefits

· Monitoring employee time sheets, whether digital or paper-based, when applicable.

· Handle all other tasks assigned by the President and Director of Operations

· Update policies and procedures in the Employee Handbook as needed. Inform all employees of policy changes

· Train all new employees on policies and procedures, phones, and inform them of their job tasks

III) Clerical Support

a. Maintains inventory of supplies necessary for office management in a cost-effective manner

b. Report any office problems and maintenance needs.

IV) Day Center Support

a. Be ready to step in and help with activities and other duties when short-staffed

VI) Compliance

a. Abides by the standards identified in Buena Vida ADHC’s Compliance Plan and HIPAA Plan

b. Employee Handbook

Additional Qualifications:

To perform this job successfully, an individual must fulfill each responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Language and Communications Skills:

Advanced interpersonal and communication skills to secure cooperation, interpret policies, exchange information, and provide professional judgments in continuous contact with management personnel, colleague managers, and other employees, contacts with medical staff, and representatives of outside agencies or groups, clients, families, vendors, and the public. Works with a range of adult clients of various ages with multiple types of health care needs—ability to listen attentively and speak clearly and distinctly in receiving and responding to inquiries.

Certificates, Licenses, Registrations:

Training and certification in CPR within the first three (3) months of employment and recertification as required. Annually, each employee must have a PPD test or be determined to be free of symptoms of tuberculosis if there was a previous positive PPD.

Buena Vida ADHC is an Equal Opportunity Employer

Join us to lead innovative HR practices that inspire our team members to excel! We are committed to fostering an inclusive environment where every employee can thrive through strategic planning, continuous development, and collaborative leadership.

Pay: $57,903.75 - $65,700.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Experience:

• Human resources management: 2 years (Preferred)

Language:

• Spanish (Required)
• English (Required)

Work Location: In person